Accounts Payable Accountant

Permanent

Midrand

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To control the creditors department and supervise the functions performed by the team.

Key Responsibilities

Creditors Management

• Conduct rotational reviews of creditor account reconciliations.
• Ensure follow-up and resolution of long outstanding and complex queries with suppliers.
• Monitor the status of creditor reconciliations and the unresolved queries within the reconciliations.
• Prompt and drive the resolution of queries within the department.
  
  

Payment Management

• Manage the posting of down payments.
• Review and release blocked invoices for payment, where appropriate business reason exists.
• Check, authorize and release the Host-to-Host payment runs.
  
  

GR/IR (Goods Receipt / Invoice Receipt) Account Management

• Analyse the GR/IR Account.
• Manage the manual clearing of the GR/IR account.
• Initiate and supervise the process to identify receipts to be closed.
• Obtain the necessary authorization to reverse “invalid” receipts.
• Oversee the reversal process.
  
  

Reporting

• Prepare reports detailing price variances, queries and outstanding invoices.
• Prepare and maintain report of closed GR/IR receipts.
  
  

SAP Maintenance

• Attend training and obtain skills and expertise required to be the Group SAP “super-user” for accounts payable.
• Provide on-the-job SAP training to team members.
• Ensure any new team members are adequately trained to fulfill their functions in the SAP environment.
• Allocate appropriate access to users and monitor activity.
  
  

General Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.
  
  

Information and Data management

• Ensure team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.
  
  

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
  
  

Staff Management

• Lead and develop staff within the context of the Labour Relations Act, Employment Equity.
• Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Manage staff leave and general time management issues in line with organizational deliverables and standards.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Champion staff training and development through the utilization of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labor organizing and communication structures and systems.
• Lead the team towards meeting the strategy and targets through regular communication and utilization of the full organizational talent management tool set.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
  
  

KPI’s

• Creditors days.
• Timing and accuracy of payments.
• Number of invoices outstanding.
• Status of GR/IR Account.
• Accuracy and timeliness of reporting.
• Accuracy and coverage of monthly reconciliation reviews.
• SAP utilization and maintenance.
  
  

Key Relationships

Internal

• Rainbow.
• Vector.
• Finance commercial teams.
  
  

External

• Suppliers
  
  

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

• 3-year degree / diploma in accounting preferable (extensive experience and proven track record will be considered as alternative).
  
  

Skills and Competencies

Leadership Standards

• Provide inspirational leadership.
• Create a culture of execution.
• Display business insight and innovate.
• Develop customer service obsession.
• Develop commitment through engagement.
  
  

Knowledge

• Creditor management principles and practices.
• SAP utilization.
  
  

Skills

• Verbal and written communication.
• Computer literacy (proficiency in MS Excel).
• Report writing.
• Interpersonal.
• Problem solving.
• Decision-making.
• Analytical thinking.
• Numeracy.
• An understanding of multiple key performance indicators, inter-relationship and bottom-line sensitivity.
• Attributes.
• Initiative and assertive.
• Tolerant of stress and pressure.
• Attention to detail.
• Deadline driven.
• Able to priorities.
• Able to leverage technology.
• Organizational awareness.
• Professional with an emphasis on sound interaction with lower, middle and senior management.
  
  

We look forward to hearing from you!