Administrative Assistant 3

The OGC Legal Counsel helps the Church accomplish its religious mission by providing standard support services for all Area activities and customers which enable the Church to hasten the Work. The position provides administrative support to a functional group or work group and handles complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgement.

• Coordinating tracking and reporting on office operations
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms
• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department/area budgets
• Performing research, tracking and analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple principals
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests

• Must be in possession of a Current Temple Recommend or be certified by their priesthood leader to be worthy to hold a temple recommend.
• Matric, Preferred:• Bachelor's Degree.
• 4 years administrative or related experience.
• Comprehensive administrative support working knowledge.

Key Skills include the ability to:

• Provide advanced research, analytical, and data summation support.
• Communicate professionally in writing and verbally.
• Utilize Microsoft Office, Microsoft Excel, internal Church application and other software at an advanced level to create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents, and schedules
• Proactively anticipate needs and think strategically.
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions.
• Problem solve and resolve complex conflict and problems through sound decision making.
• Organize and prioritize work and needs.
• Coordinate projects and events effectively.
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity.
• Train, mentor, and lead the work of others.
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
• Broad knowledge of the organization's structure, functions, and key personnel.