Executive Personal Assistant

Job Purpose

This role is to support the Managing Executive: Property Finance with day-to-day deliverables and on strategic projects by executing, organising and coordinating all functions of the role efficiently and effectively.

Job Responsibilities

• Coordinate Executive/Manco meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Manco members and attendees.
• Manage and maintain the Managing Executive’s diary effectively to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
• Plan, organise and anticipate requirements well in advance, to support the Managing Executive by providing high-level administrative support.
• Support the Property Finance Manco team in relation to governance meetings including setting agenda, pack collation/distribution, minute taking, sign off/distribution.
• Coordinate the logistics for internal and external events/meetings including catering, venue and technology requirements, ensuring relevant standards are met at all times.
• Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.
• Serve as primary source of contact for the Property Finance Manco correspondence, documentation and communication.
• Ensure that correspondence, documents and reports are appropriately formatted in compliance with Nedbank’s standards and are appropriately forwarded to the correct parties in a timely manner.
• Prioritise conflicting needs, handling matters efficiently and following through on projects to successful completion.
• Focus on technology and the IT environment to promote efficiencies and ensure Property Finance Manco are aware of available technologies, whilst adhering to privacy and confidentiality requirements.
• Build collaborative relationships with internal and external stakeholders through effective communication and work closely with Property Finance Manco and their managerial support.
• Ensure all calls are appropriately screened and routed and answered in a timely and professional manner.
• Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.
• Receive, validate and submit invoices and expense claims for authorisation and submission to Finance through proper handling of all invoices received.
• Manage records by capturing, screening and storing correspondence, data and responses utilising relevant databases and filing systems
• Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.
• Perform general administrative functions and manage office administration as required.
  
  

Essential Qualifications - NQF Level

Relevant NQF7 bachelor’s degree

Preferred Qualification

Relevant Business, Marketing, Legal or Finance degree

Minimum Experience Level

5 years’ experience as senior/executive personal assistant

Knowledge of Nedbank Corporate and Investment Banking operations would be an advantage

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking procedures
• Business principles
• Business terms and definitions
• Data analysis
• Governance, Risk and Controls
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• minutes taking
  
  

Behavioural Competencies

• Communication
• Energy
• Initiating Action
• Stress Tolerance
• Work Standards
• Planning and Organizing
  
  

Please contact the Nedbank Recruiting Team at +27 860 555 566