Admin Coordinator

Role Purpose,

Join Lactalis at our site in Centurion Gauteng DC and take on the challenges of an Admin Coordinator. This exciting career opportunity at Lactalis SA will enable you to apply your business acumen to ensure that the company achieves its challenging objectives during the next phase of its growth in South Africa.

, Requirements,

• Degree, Advanced Diploma or Post Graduate Certificate or equivalent
• At least 5 years’ experience in a similar position
• Call centre & Customer service supervisor experience
• Financial & Admin experience
• Experience in BPCS and FMCG environment will be advantageous
• Well defined supervisory skills
• Excellent analytical skills
• To be accurate and pay attention to detail
• Good problem-solving skills
• To be assertive
• The ability to work independently and under pressure
• To be computer literate
  
  

, Duties and Responsibilities,

Financial / Admin

• Secure an accounting system that will be able to verify all source documentation and supply accurate and timely management information (Document control and approval based on Audit requirements)
• Process and manage Purchase orders,
• Manage creditors payment timeously
• Cost allocations based on expenditure in relation to budget
• Manage a financial accounting system
• Monitor all expenditure in relation to budget.
• Monthly expense provision
• Manage of expenditure on Petty Cash (Expenditure, Month end recon, Re-imbursement)
• Xdoc Billing PO
• New vendor applications
• Weekly, Daily and Monthly Reporting on Financials (KPI’s)
  
  

Call Centre

• Manage full function of Call Centre.
• Weekly, Daily and Monthly Reporting on Call Centre (KPI’s)
• Ensure all orders are placed on time
• All EDI orders posted
• Customer master file updated and communicated (NOD & NDD)
• Gap list on non-orders communicated to Sales
• Customer order trimms communicated to Sales and management
• Department KPI tracker
• Monitor customer order times and drive order cut off
• Past due orders investigated and moved
• Export order tracker
  
  

Admin Duties

• Provide accurate information needed by operations and staff to empower managers and co-workers to be productive (general admin office)
• Maintain recordkeeping system and policy; Identify control points and monitor results.
• Keep record of financial source documents (current and archive)
• Manage staff performance: Train new staff members; organize workload evenly and monitor performance targets/ standards; Build team synergy; take disciplinary action
• Manage, ensure and oversee that administrative processes and procedures are followed
• Ensure proper management of DC Assets.
• Kronos (time keeping back up)
• Adhoc admin duties