OFFICE ADMINISTRATOR - PRODUCTION (BLOEMFONTEIN)

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Taylor Made Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

PURPOSE OF THE ROLE

The Office Administrator’s role supports the efficient operation of our production facility by managing a diverse range of administrative, financial, and inventory-related tasks. The ideal candidate will be a strong communicator, adept at juggling multiple priorities, and possess a solid understanding of basic accounting principles and inventory management within a fast-paced production environment.

KEY RESPONSIBILITIES

1. Financial Administration & Support:

• Payroll Processing: Prepare and process weekly/fortnightly/monthly payroll timesheets for team members, ensuring accuracy.
• Expense Management: Receive, verify, process, and reconcile all company expenses, including petty cash and card statements.

2. General Administration & Procurement:

• Daily Administrative Queries: Act as the primary point of contact for day-to-day administrative requests.
• Procurement Support:
  • Obtain quotes from various suppliers for parts, consumables, and services required for operations.
  • Place orders for approved parts and equipment, ensuring timely delivery.
  • Manage external shipments of parts and supplies, including tracking and liaison with logistics providers.
• Documentation & Filing: Maintain accurate and organised physical and digital filing systems for all administrative and financial records.

3. Inventory & Stock Management Support:

• Goods Received Voucher (GRV) Backup: Serve as a reliable backup for the GRV/Stock Clerk, assisting with:
  • Accurate capture of incoming goods and materials into the inventory system.
  • Verification of deliveries against purchase orders.
  • Resolution of discrepancies.

QUALIFICATIONS & EXPERIENCE

• Grade 12 or equivalent qualification
• Knowledge of meat preparation techniques and cuts.
• Minimum of 3-5 years' proven experience in an administrative or financial support role, preferably within a manufacturing, production, or fast-moving consumer goods (FMCG) environment.
• Experience with inventory management and GRV processes is desirable

COMPETENCIES REQUIRED

• Proficient in Microsoft Office Suite, particularly Excel (intermediate to advanced level for data analysis and reporting).
• Excellent analytical and problem-solving skills.
• High attention to detail and accuracy.
• Ability to work well in a team and communicate effectively.
• Building and maintaining relationships with strong interpersonal skills.
• Living the company values and unique HO HOLA company culture.
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast past and dynamic environment.

HOW TO APPLY

If you are passionate about this position and possess the skills and experience to excel in this role, we invite you to join our team. Interested candidates should submit their application through this application portal.

We look forward to reviewing your application and potentially welcoming you to the team.

CLOSING DATE

date/month/year (xx/xx/xxxx)

Join us in shaping the future of Taylor Made Foods (Econofoods)!

By submitting your application, you are giving Econofoods /Taylor Made Foods implicit consent to the storage and processing of your personal information. Econofoods and Taylor Made Foods is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Should you not receive a response within 4 weeks of your application, please consider your application to be unsuccessful.