Office Asssistant

Applications are invited for the Office Assistant position to be based in Stellenbosch.

PURPOSE OF THE ROLE:
The Office Assistant is responsible for administrative, organisational and clerical support to ensure the smooth functioning of the office as well as operations associated with the respective office.

Key Performance Areas would include, but are not limited to:

• Answering phone calls and emails and where necessary directing them to the appropriate staff or department for attention.
• Act as the point of contact for internal and external clients including walk in customers.
• Write and distribute e-mail, MS Teams correspondence, letters, and forms.
• Manage customer care mailbox.
• Handle sensitive information in a confidential manner
• Co-ordinate meeting rooms.
• Resolve administrative problems.
• Issuing of clothing and maintaining stock.
• Send and receive packages via courier.
• Oversee cleaning staff.
• Manage kitchen and cleaning supplies (stocktake, order, receive).
• Manage stationary (stocktake, order, receive).
• Handling queries regarding general office maintenance/parking and any other requests.
• Ensuring the office is kept clean and everything is well presented to welcome visitors.
• Performing general office tasks, scanning, photocopying and filing as required.
• Any ad hoc tasks as required by their manager and EXCO (Reporting, admistration or personal assistant tasks).

The successful candidate must have the following experience/skills:

• Previous experience in a similar role.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and computer skills.
• Ability to prioritize tasks and manage time effectively.
• Attention to detail and accuracy.
• Ability to work independently with strong organizational skills.
• Flexibility and adaptability to changing priorities and needs.
• Valid drivers license and own transport is required.

Education Requirements:

• Grade 12.
• Specialised qualifications in Office Administration would be advantageous.

If you meet the above requirements, please submit your CV with contactable references.

PLEASE NOTE:

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel's Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.