Secretary II

Duties and responsibilities

• Assist with practice administration, including management of the diary, opening of files and general file management, saving of correspondence on the document managements systems / good record keeping.
• Prepare and draft schedules, liaise with local Sheriffs, from time to time, Judge’s clerks, and Trade Mark Office staff.
• Bring urgent matters to the attention of the attorney dealing with the matter.
• Deal with matters promptly and efficiently and ensure that all urgent tasks are completed on timeously.
• Ensure understanding all areas of practice and office procedures.
• Attend to invoicing and payment processing of third party / vendor invoices timeously and correctly.
• Accurate capturing of professionals’ time, attending to all aspects of invoicing.
• Dealing with large volumes and capturing of e-mails onto electronic database.

Skills and knowledge

• Display a high level of initiative and be pro-active in the administration of the practice.
• Ability to work under pressure, use initiative and meet deadlines.
• Ability to prioritize.
• Good organizational skills.
• Good communication skills.
• High level of attention to detail.
• Computer Literate and good knowledge of MS Word, Spreadsheet, Outlook, etc.
• Must have an average typing speed of ±60 wpm with high accuracy.

Qualification/s

• Matric Certificate.
• Secretarial qualification would be advantageous.
• 3 – 5 years’ secretarial experience.
• Litigation experience is preferable.