Personal Assistant

We are looking for:

A Personal Assistant for our Directors, who will play a crucial role in supporting our executive team.

Are you a master of organisation and efficiency? Do you thrive in dynamic environments and love to keep everything running smoothly? Then this is the perfect role for you!

You will be responsible for managing schedules, organising meetings, handling communications, and coordinating travel arrangements. Your ability to multitask, maintain confidentiality, and anticipate needs will be essential in ensuring the smooth operation of our executive office. This role requires a proactive, detail-oriented individual who can thrive in a fast-paced environment.

Knowledge and abilities:

• Highly Organised: Ability to multitask and prioritize effectively.
• Excellent Communicator: Strong verbal and written communication skills.
• Tech-Savvy: Proficient in Microsoft Office, Google Suite, and other relevant software.
• Problem Solver: Quick thinker who can anticipate needs and provide solutions.
• Professional: Maintains a high level of professionalism and confidentiality.

Key Responsibilities:

• Oversee and prioritise daily tasks and projects.
• Manage calendars, schedule appointments, coordinate meetings, take minutes and prepare reports.
• Handle phone calls, emails, and correspondence.
• Purchase office stationery and groceries.
• Organise travel plans, itineraries, and accommodations.
  
• Update all branches’ insurance policies.
• Responsible for accurately compiling and submitting all documentation required for product certifications, ensuring strict adherence to regulatory and compliance standards.
• Handle sensitive information with utmost discretion.

Boxes to tick:

• Matric
• 5+ Years experience in a similar role