Executive Assistant (South Africa) - 39136205379
Somewhere
Date: 5 hours ago
City: Cape Town, Western Cape
Contract type: Full time
Remote
Executive Assistant to Founder & Operator
Location: Remote
Working Hours: 8am - 5pm PST (flexible)
Compensation: $1000 - $1500 dependent upon experience
About The Role
Amy is a high-performing operations leader overseeing several startups, managing business strategy, development, vendor relationships, and her own podcast. With her workload doubling in the last three months, she’s seeking a proactive, tech-savvy Executive Virtual Assistant to help bring structure, clarity, and calm to her day-to-day responsibilities.
This is a non-client-facing role focused on behind-the-scenes operational support. Ideal for someone who thrives in a fast-paced, entrepreneurial environment and loves turning chaos into order.
Key Responsibilities
Time & Task Management (Top Priority)
Location: Remote
Working Hours: 8am - 5pm PST (flexible)
Compensation: $1000 - $1500 dependent upon experience
About The Role
Amy is a high-performing operations leader overseeing several startups, managing business strategy, development, vendor relationships, and her own podcast. With her workload doubling in the last three months, she’s seeking a proactive, tech-savvy Executive Virtual Assistant to help bring structure, clarity, and calm to her day-to-day responsibilities.
This is a non-client-facing role focused on behind-the-scenes operational support. Ideal for someone who thrives in a fast-paced, entrepreneurial environment and loves turning chaos into order.
Key Responsibilities
Time & Task Management (Top Priority)
- Manage and organize Amy’s calendar, coordinate meetings, and ensure time is aligned with top priorities
- Track and assign tasks across multiple startups using tools like Notion or Monday.com
- Anticipate needs and flag scheduling conflicts, follow-ups, or prep work
- Monitor and triage up to 6 email inboxes, filtering priorities, and drafting responses in Amy’s voice.
- Create templates for recurring email types to streamline communication and make it easier for both you and Amy to manage repetitive tasks efficiently.
- Ensure timely follow-ups and no dropped balls across multiple ventures
- Transfer tasks from emails to the task tracker for better visibility and organization.
- Create and maintain Notion and Monday boards to track workflows
- Organize business data in Google Sheets, using formulas to consolidate and interpret
- Help with vendor lists, SOP organization, and light project coordination
- Use tools like Canva and CapCut to create reels, quote cards, and occasional podcast-related clip content
- Coordinate posting schedules and podcast-related uploads or reminders
- 2+ years experience in a virtual assistant, operations, social media, or executive support role
- Proven tech-savvy with tools like Google Suite, Google Sheets (formulas), Notion, Canva, CapCut, AI (ChatGPT, Claude, etc)
- Strong business acumen and a natural problem-solver
- Excellent written communication with the ability to match Amy’s tone and voice in emails
- Highly organized, self-directed, and able to prioritize without constant oversight
- Interest in startups, operations, and/or content creation a bonus
- Amy’s schedule is streamlined and manageable
- Her inboxes are calm and prioritized
- She’s able to spend more time on strategy, less on admin
- Daily tasks are clearly tracked and nothing slips through the cracks
- Social media and podcast tasks are handled seamlessly in the background
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