Export Controller

GROW A GREAT CAREER WITH THE COMPANY THAT GROWS GREAT BRANDS!

At AVI International, a division of AVI Limited, we are driving growth across Sub-Saharan Africa and global markets, expanding our iconic brands into emerging markets like Botswana, Namibia, and Zambia as well as other strategic regions globally. By joining our team, you’ll play a direct role in shaping our success in these regions, driving strategic initiatives and fostering strong local relationships to position our brands as market leaders.

Our culture is built on high standards, collaboration, and accountability, with a focus on customer-centricity and fostering an inclusive environment. We value diversity, empowering every team member to thrive and contribute to our shared success.

An exciting opportunity exists for an EXPORT CONTROLLER at AVI INTERNATIONAL in Bryanston, Johannesburg. The purpose of the role is to execute coordination, monitoring and following up on the complete shipping process from order receipt to shipment. This will include all administration processes and dealing with internal and external service providers.

Reporting Structure:

• Reports to: Export Manager
• Direct Reports: None

Key Areas of Impact:

• PLANNING OF EXPORT ORDERS
  • Plan orders that are received from LSS for the subs, orders that are on the open orders report and anything else received from logistics
  • The depot plan is generated from this
  • The daily export schedule is sent to the planning department
  • BB dates are sent to the customers before delivery takes place
  • Liaise with Demand planners in terms of stock availability
  • Liaise with Demand Planners in terms of MTO chips production and maintain the schedule
  • Manage orders to invoice MTO chips
  • Plan orders to maximise the truck using top up orders where necessary
  • Communicate with the DC's in order to plan picking and loading
  • Ensuring constant communication with all relevant parties

PROCESSING OF EXPORT ORDERS

• • Input orders into SAP as soon as received from customers, send PFI's and request confirmation
  • Advise customers of provisional expected despatch dates
  • Maintain customer feedback at all times on order delivery and any other changes of order content
  • Ensure all pricing is correct and orders are booked into the correct DC's
  • Maintain good relationships with the customers

TRANSPORTERS AND FREIGHT FORWARDERS

• • The depot plan per loading DC is sent to the transporters with the load ID that is needed for loading
  • Liaising with the transporters on available loading dates
  • Ensure the correct freight rate is used for optimal savings
  • Maintain good relationships with the transporters
  • Follow up on deliveries to customers
• EXPORT DOCUMENTATION
  • Export orders that have tea need to be split on a B invoice for rebates
  • Mozambique, Zambia, Zimbabwe & Malawi requires imported biscuits to be on a separate invoice – Non SADC
  • Double check the total on SAP equals the invoices on Export docs
  • Ensure correct documentation is handed over to the freight forwarders as well as customers
  • All POD's are scanned and filed
• LIAISON WITH DC'S, LSS
  • Follow up with DC's on loading of orders, up liftments from customers, POS and packaging material
  • Request for pallet space from LSS when POS needs to be sent.

What It Takes to Succeed:

Experience that set you up for success:

• 4 – 5 years experience in Export Administration
• Road and Sea Freight experience essential
• Africa Export experience

Qualifications & Certifications that will contribute to your success:

• Matric/Grade12/NQF Level 4
• A relevant Certificate/Diploma in Logistics or International Freight

Take the Next Step with AVI International
Join us in shaping the future of AVI’s presence in Sub-Saharan Africa and key global markets by applying to join us today.