Administrator

Overview

The Administrator provides administrative support to the logistics team, ensuring smooth operations, accurate documentation, and efficient communication. This role is responsible for coordinating shipments, managing records, and resolving queries. All activities, roles and responsibilities are aligned to the world class (manufacturing) philosophy, principles and practices

Qualifications

• Matric / Grade 12
• Diploma or certificate in Book-keeping will be an advantage

Experience

• 2-5 Years’ experience in a similar role/Logistics Administration

Duties

Documentation Report Writing:

• Track and monitor shipments, updating records and notifying relevant parties.
• Coordinate with carriers, warehouse staff, and customers

Communication

• Liaise with internal teams (e.g., sales, planning, accounts payable etc.)
• Respond to customer inquiries and resolve queries

Record Keeping

• Maintain accurate up-to-date records (e.g. shipment history, inventory)
• Ensure compliance with regulatory requirements

Problem Solving

• Identify and resolve logistics-related issues
• Collaborate with team members to find solutions

Administrative Tasks

• Manage office supplies, equipment and logistics related expenses
• Perform other administrative duties as required

Purchase Orders:

• Basic procurement of department specific requirements (e.g. visual management boards, any external staff functions)
• Create new vendors
• Load purchase requisition on systems
• Liaises with suppliers on delivery or special needs
• Training users on purchase systems

Time & Attendance:

• Printing of exception reports
• Check with team leaders for authorisations
• Capturing of exceptions
• Complete time sheets for payroll
• Send to manager for approval

Travel IT representative:

• Scheduling and booking of any required travel on the OMNIA/Internal travel system

Sharepoint Document administration:

• Publish documents
• Prompt document review
• Assist superintendents with ISO requirements and to close of NCRs
• Update training matrix for employees
• Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policy’s, appointments, emergency procedures

Job Competencies

Knowledge

• Familiar / Competent in Microsoft Office

Core Behavioural Competencies

• Teamwork
• Work standards
• Reliability
• Integrity and trust
• Communication skills
• Planning and organization
• Ability to work effectively under pressure

Functional / Technical Competency

• Excellent written and verbal communication
• Strong administration skills coupled with meticulous attention to detail
• Excellent Customer Service

Cross-Functional Competency

• Collaboration with cross-functional teams (i.e. finance, procurement, planning, marketing etc.)

General

• Strong organizational and time management skills
• Excellent communication and problem-solving skills
• Proficiency in logistics software and Microsoft Office