Administrator / Technical Coordinator & Logistics

Technical Solutions is looking for experience Administrator and we provide technical services for residential, corporations, industrial, mining,

educational and private sector, functions and events nationwide.

Job Solutions Purpose

The Administrator / Technical Coordinator and Logistics is responsible for managing administrative functions, coordinating technical operations, and ensuring seamless workflow between technicians, clients, and management. This is a high-pressure role that requires excellent organizational, communication, and project management skills. The candidate must be able to work independently and as part of a team while handling multiple tasks efficiently.

Minimum Requirements

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to handle a high-pressure work environment.
• Experience in project management and logistics.
• Ability to work independently and as part of a team.
• Candidate must reside in the areas of Strand, Somerset-West or Stellenbosch.
• Candidates must have their own transport.
• Minimum Grade 12 or equivalent qualification.
• Minimum of 3-5 years in an administrative procedure within a technical or engineering environment.
• Experience in project management and logistics
• Reporting skills.
• Typing skills.
• Attention to detail and accuracy.
• Discretion and judgement.
• Excellent written and verbal communication skills
• Patience and problem-solving abilities.
  
  

Duties Will Include But Not Limited To

• Technical Support & Administration
• Perform administrative duties effectively.
• Assist and support administrative staff, providing backup to other Technical Administrators.
• Assist with travel arrangements if needed.
• Maintain and update technical records, databases, and documentation.
• Assist in the preparation of reports, proposals, and presentations.
• Ensure all technical documentation is accurate, up-to-date, and stored appropriately.
• 2. Coordination & Communication
• Act as a liaison between technical teams, clients, and other departments.
• Coordinate between departments and operational units to resolve day-to-day administrative and operational issues.
• Assist with various daily operations, including maintaining billing schedules and tool registers.
• Manage and assist with communications within the operational teams.
• Schedule and coordinate meetings, training sessions, and site visits.
• Follow up on action items and project deliverables to ensure timely completion.
• 3. Compliance & Quality Assurance
• Ensure compliance with company policies, procedures, and industry regulations.
• Conduct periodic checks to verify adherence to safety and quality standards.
• Assist in audits and inspections by preparing necessary documentation.
• Handle sensitive information in a confidential manner.
• 4. Project Management
• Ensure projects are loaded within 24-48 hours.
• Ensure PO’s are raised within 24 hours.
• Provide weekly feedback on predictions versus actual invoicing.
• Liaise with project managers for weekly feedback on work in progress (WIP).
• Oversee project expenses.
• 5. Procurement & Inventory Management
• Create picking slips and PO’s.
• Match PO’s with goods received and ensure GRV’s are completed.
• Liaise with suppliers regarding outstanding equipment and stock items.
• Manage the open PO list and provide statistics on outstanding issues.
• Follow up on supplier queries.
• Manage the open GRV list.
• Assist with new vendor documentation.
• Receive delivered supplier material and equipment, confirming delivered goods.
• Ensure all faulty equipment is taken in for repairs.
  
  

We look forward to hear from you!!