Admin & Operations Specialist

Job Title: Administrative & Operations Specialist

Location: Remote (US-based hours preferred)

Type: Full-Time

Compensation: Competitive, based on experience

About The Company

We are a privately held real estate investment firm focused on acquiring and managing institutional-quality Class A apartment complexes with 200 units or more. Our primary strategy targets stabilized, performing properties (90%+ occupancy) that offer a value-add component—creating opportunities to increase Net Operating Income (NOI). We typically pursue deal sizes ranging from $40-$100 million and aim for 7%-9% average cash-on-cash returns with an IRR exceeding 15% over a three- to five-year hold period.

We concentrate our investments in landlord- and business-friendly markets experiencing strong job and population growth, with a current focus on Dallas, Austin, and Houston.

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Administrative & Operations Specialist to support our day-to-day business activities. This role will be instrumental in ensuring smooth operations, assisting with back-office functions, managing administrative workflows, and supporting various internal initiatives across the portfolio and investment pipeline.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel for executives and team members
• Maintain and organize digital files, documents, and internal systems
• Draft, proofread, and format correspondence, presentations, and reports
• Handle invoice tracking, expense reimbursements, and vendor coordination
  
  

Operations & Project Coordination

• Support the execution of operational projects across portfolio companies
• Assist with onboarding processes for new employees and vendors
• Track project deliverables and timelines, and follow up with team members as needed
• Create and maintain process documentation, SOPs, and internal checklists
  
  

Data & CRM Management

• Maintain and update contact databases and CRM platforms (e.g., Affinity or similar tools)
• Help collect and organize data related to investments, performance metrics, and due diligence
• Generate reports and summaries from internal and external data sources
  
  

General Support Across the Business

• Provide support in communications with brokers, sellers, advisors, and other stakeholders
• Assist in the coordination and documentation of M&A deal flow and pipeline tracking
• Help improve internal systems and implement automations or efficiencies where applicable
  
  

Ideal Candidate Profile

• 3+ years of experience in an administrative, operations, executive support, or project coordination role
• Prior experience supporting investment firms, real estate companies, or multi-entity organizations is a plus
• Exceptionally organized with a strong attention to detail and ability to manage multiple priorities
• Comfortable working independently in a fast-paced, remote-first environment
• Proficient in Google Workspace, Excel/Sheets, and project management tools (e.g., Notion, Asana, or ClickUp)
• Strong written and verbal communication skills
• A resourceful, self-starter mentality with a “get it done” attitude
  
  

Why Join Us?

• Work closely with experienced investors and operators
• Gain exposure to large-scale real estate transactions and operations
• Help scale and support a growing investment firm with a long-term vision
• Flexible work environment and the opportunity to make a meaningful impact