Static Production Coordinator
Tractor Outdoor
Date: 8 hours ago
City: Cape Town, Western Cape
Contract type: Full time
We are looking for a highly organised, detail-driven, and proactive static production coordinator to join our fast-paced production team. This role is central to ensuring that all static campaigns are delivered on time and to the highest standard - from printing and flighting, to site maintenance and client service.
You will work closely with internal teams, clients, suppliers, and flighting crews to manage logistics, production processes, and post-campaign checks. The ideal candidate is a confident problem-solver with strong administrative skills, excellent communication, and the ability to keep multiple workstreams running smoothly.
1. Printing and flighting coordination
Manage the end-to-end coordination of printing and installation for all static campaigns
Liaise with suppliers, print houses, and internal teams to ensure timelines are met
Ensure artwork is sent to print after receiving approval
Distribute flighting job cards and track installation progress
Follow up on outstanding artwork and ensure proof of flighting is submitted after completion
2. Administration and reporting
Ensure all jobs are backed by complete documentation: signed production quotes, proof of payment, and approval files
Maintain and update all operations spreadsheets and tracking tools
Coordinate production sign-offs and internal documentation processes
3. Site maintenance and quality control
Monitor and respond to lighting and maintenance reports across all static sites
Conduct routine site inspections and report on any structural or cosmetic issues
Ensure all nameplates and branding remain in excellent condition and meet client expectations
Maintain site and structure quality across the network
4. Client and internal liaison
Liaise directly with clients and sales representatives to keep them updated on production progress
Align expectations with client and rep requirements and resolve any queries
Share site specs and chase lists with stakeholders
Coordinate all necessary landlord notifications for campaign installation
5. Workflow management and organisation
Maintain clear and accurate digital filing systems for all production assets
Ensure clear communication and responsiveness across all channels
Keep all production folders, documentation, and artwork well organised
Coordinate the delivery of test prints and campaign proofs
Requirements
Must-haves:
Valid South African driver’s license and access to transport (for site visits if needed)
Excellent administrative and organisational skills
Proficiency in Microsoft Office Suite and project tracking tools
Strong written and verbal communication
Ability to work under pressure and manage competing deadlines
Previous experience in outdoor advertising, printing, or production
Familiarity with production schedules, site layouts, or booking systems
A proactive, team-oriented attitude
Why join us?
Work in a collaborative and fast-paced environment with exciting local and national campaigns
Be part of a dynamic team driving creative outdoor media solutions
Gain hands-on experience and grow your career in the advertising and production industry
Opportunity for development within a company that values quality, ownership, and teamwork
You will work closely with internal teams, clients, suppliers, and flighting crews to manage logistics, production processes, and post-campaign checks. The ideal candidate is a confident problem-solver with strong administrative skills, excellent communication, and the ability to keep multiple workstreams running smoothly.
1. Printing and flighting coordination
Manage the end-to-end coordination of printing and installation for all static campaigns
Liaise with suppliers, print houses, and internal teams to ensure timelines are met
Ensure artwork is sent to print after receiving approval
Distribute flighting job cards and track installation progress
Follow up on outstanding artwork and ensure proof of flighting is submitted after completion
2. Administration and reporting
Ensure all jobs are backed by complete documentation: signed production quotes, proof of payment, and approval files
Maintain and update all operations spreadsheets and tracking tools
Coordinate production sign-offs and internal documentation processes
3. Site maintenance and quality control
Monitor and respond to lighting and maintenance reports across all static sites
Conduct routine site inspections and report on any structural or cosmetic issues
Ensure all nameplates and branding remain in excellent condition and meet client expectations
Maintain site and structure quality across the network
4. Client and internal liaison
Liaise directly with clients and sales representatives to keep them updated on production progress
Align expectations with client and rep requirements and resolve any queries
Share site specs and chase lists with stakeholders
Coordinate all necessary landlord notifications for campaign installation
5. Workflow management and organisation
Maintain clear and accurate digital filing systems for all production assets
Ensure clear communication and responsiveness across all channels
Keep all production folders, documentation, and artwork well organised
Coordinate the delivery of test prints and campaign proofs
Requirements
Must-haves:
Valid South African driver’s license and access to transport (for site visits if needed)
Excellent administrative and organisational skills
Proficiency in Microsoft Office Suite and project tracking tools
Strong written and verbal communication
Ability to work under pressure and manage competing deadlines
Previous experience in outdoor advertising, printing, or production
Familiarity with production schedules, site layouts, or booking systems
A proactive, team-oriented attitude
Why join us?
Work in a collaborative and fast-paced environment with exciting local and national campaigns
Be part of a dynamic team driving creative outdoor media solutions
Gain hands-on experience and grow your career in the advertising and production industry
Opportunity for development within a company that values quality, ownership, and teamwork
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