Personal Assistant: Knowledge Management, Ref No. DOI 91/2025

Job Purpose

Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to a senior manager(s).

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.

Recommendation

A proactive, detail-oriented individual with experience in executive support and a solid grasp of public service protocols.

Key Performance Areas

Provide comprehensive secretarial and receptionist support to the Director, including managing correspondence, scheduling appointments, and handling incoming communications; Render efficient administrative support services, such as document
preparation, filing, and office coordination; Coordinate and support meetings for the Director by preparing agendas, taking minutes, and ensuring follow-up on action items; Assist with budget administration, including tracking expenditure, processing financial documentation, and supporting financial planning activities; Study and apply relevant Public Service and departmental prescripts, policies, and procedures, ensuring accurate interpretation and implementation in all administrative functions.

Competencies

Knowledge of the following: Basic financial administration; Procurement of goods and services; Analyse documents and situations. Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication skills (written and verbal); Planning and Organising; Time management skills (workshops, conferences); Ability to work under pressure; Ability to work independently and as part of a team.

Remuneration

R 325 101 – R 382 959 per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to complete a practical assessment and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

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