INSTITUTIONAL MONITORING AND REPORTING PRACTITIONER

Job Advert Summary

The Chief Operating Officer (COO) Division provides a coordinated corporate support function to the HSRC, encompassing administrative processes, including People and Culture services, Information and Communication Technology, and e-Research and Knowledge Services, as part of the HSRC’s digital transformation imperatives. It further provides Corporate Communication and engagement services, Legal and Compliance services, and additionally oversees the strategic imperative of Institutional Planning and Reporting.

The Institutional Planning and Reporting Unit is seeking to appoint a suitably qualified professional to assume the responsibilities of an Institutional Planning and Reporting Practitioner. This position supports and assists the Manager: Institutional Planning and Reporting in monitoring and reporting institutional performance against the five-year strategic plan of the HSRC.

Minimum Requirements

• Minimum of an NQF 7 qualification in Public or Business administration or Commerce. A Masters (NQF level 9) will be an added advantage.
• 3-5 years of relevant work experience in administration, report writing, extracting, verifying, and interpreting data.
• Previous experience in a planning and reporting environment will be advantageous.
• Previous experience in a public regulatory environment will be advantageous (familiar with the PFMA and National Treasury regulations).
• High level of report writing and English literacy skills.
• High level of computer literacy, especially in the MS office Suite, including MS Word, Excel, Outlook, PowerPoint, and navigating electronic workflow systems.
• Excellent planning, scheduling, organisational ability and analytical skills.
• Ability to prioritise tasks and work effectively to demanding deadlines.
• Excellent interpersonal and communication skills to interface effectively with colleagues and external clients and engage in a diverse team environment.
• Ability to work in a team as well as independently.
• High personal motivation, self-management, and attention to detail.

Duties and Responsibilities

• Assist with the compilation of institutional information for quarterly, annual, and ad hoc reporting,
• High-level report writing and extracting suitable information from various sources,
• Analysis and verification of institutional performance information,
• Maintaining relationships with all units to ensure the adequate flow of information and sharing of knowledge, and understanding,
• Capture and efficiently manage procurement activities on an electronic workflow system,
• Provide a coordination function for gathering and packaging information and quarterly reports for meeting packs and other institutional reporting purposes.
• Arrange and perform administration related to meetings, including minutes of meetings,
• Maintain all relevant policy documents and guidelines on behalf of the unit,
• Ensure effective capturing of institutional information on government systems (accurately and on time),
• Participate in other initiatives and activities of the unit, including supporting general activities undertaken within this unit.