Accounts Payable Administrator – Reconciliation

Job Context

Are you a visionary leader with a passion for cultivating an exceptional organizational culture and empowering a diverse and talented workforce? If so, Servest is calling all financial experts with a keen eye for detail! We are seeking a meticulous Accounts Payable Administrator to manage supplier account reconciliations in our Finance Department at Waterfall.

Minimum Requirements

• Minimum Qualification: Matric
• Preferred: Diploma or Degree in Accounting, Finance, or related field
• Minimum 2 years of experience in a related accounting role
• Strong reconciliation and problem-solving abilities
• Proficient in MS Office, especially Excel
• Experience with banking systems and financial software
• Preferred knowledge of ACCPAC accounting software
• Ability to work effectively under pressure and meet deadlines

Duties & Responsibilities

• Prepare comprehensive creditors reconciliations
• Identify and resolve discrepancies between supplier statements and internal records
• Manage supplier payment processes
• Generate and process payment batches
• Resolve supplier queries and maintain clear communication
• Support month-end closing and audit processes.
• Request suppliers to submit their statements where not received.
• Work with AP Processing Team to capture invoices reflected on statement but not in Accpac.
• Compile payment lists for all reconciled accounts according to payment policy.
• Process approved payments through appropriate payment channels.
• Generate payment batch in Accpac.
• Ensure payment matches bank statement.
• Address and resolve queries from suppliers regarding non payment or invoice errors.
• Follow up with Processing team on non-deliveries and discrepancies.
• Assist with audit requirements by providing necessary documentation.
• Contribute to process improvements within the department