Senior Admin Controller

Permanent

Midrand

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

Manage the full operational financial accounting function and controls of the Vector Midrand business units. This role covers both the VCS as well as PBCS business models and provides support to the Operational management teams at these sites. Ensures that all relevant KPI’s are met.

Key Responsibilities

Assets & CAPEX

• Ensure that Assets are tagged and verified twice a year.
• CAPEX completed and tracked in accordance with Policies and Procedures.
• Ensure adequate measure in place to track and trace movement of moveable assets, including gate controls.
  
  

Pallet Control -Midrand

• Assist the Groceries division with Pallet management as per operational requirements.
• Through the Regional pallet management team, assist Groceries with the exchange and tracking of surplus pallets between intercompany sites to reduce CHEP costs.
  
  

Reporting – Analysis and monthly/weekly reporting

• Compile and analyze monthly measurement reports and reports back on relevant KPI’s set for the business.
• Manage and improve on weekly KPI’s.
• Analyzing, reporting & providing commentary on financial results: MEBIT & OPEX.
• Analytical reporting to assist Operations in decision making for Midrand.
• Weekly analysis of transport related charges.
• Reviewing of Operational register – for variable and fuel billing.
• Analyze daily plan and report/highlight High C/KG deliveries and customers.
• Maintain the Fleet reports for Unitrans and subcontracted fleet at Groceries.
• Review & charge daily claims to stakeholders.
• Manage the daily processing of sundry creditors and claims.
• Provide support to the operation: Computation of operational statistics and reporting.
• Conducting of Monthly Profit & Loss meeting: Reporting on Midrand financial results.
  
  

Audit

• Assist internal and external audit teams as and when required.
• Keep audit items to a minimum and ensure no re-reports of previous audit items.
  
  

Financial Management and controls

• Ensure compliance with Vector Policies and Procedures, including compliance with Levels of Authority.
• Stock control – ensure adequate measures exists to effectively manage the stock at the Midrand site.
• Final stock reports to be signed off by LM, AC and RFE.
• Ensure adequate controls over GRV process.
• Track verification of all POD’s.
• Manage the shorts/over stock claims between Groceries and 3PL’s.
  
  

Team Coordination

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritizing and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
  
  

KPI’s

• Accuracy and relevance of business KPI’s and associated reporting.
• Control register accuracy.
• Stock count coverage and accuracy.
• Audit support and compliance.
• Training coverage.
• System accuracy.
  
  

Key Relationships

Internal

• Senior Procedures Controller.
• Regional operations and finance team members.
• System analysts.
• Project managers.
• Group internal audit team.
  
  

External

• External auditors.
  
  

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

• Minimum of a B.Com, CIMA or relevant financial qualification.
• Minimum of 3 years’ experience in a similar environment with staff management experience.
• SAP and BW highly recommended and preferable.
  
  

Skills and Competencies

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.
  
  

Knowledge

• Financial and management accounting knowledge.
• Internal control and internal audit methodology.
• Vector operations – VCS, PSD & PBCS preferrable.
• SAP.
• BW.
  
  

Skills

• Verbal and written communication.
• Computer literacy.
• Report writing.
• Interpersonal.
• Logical thinking.
• Problem solving.
• Decision-making.
• Analytical thinking.
• An understanding of multiple key performance indicators, inter-relationship and bottom-line sensitivity.
  
  

Attributes

• Initiative and assertive.
• Tolerant of stress and pressure.
• Attention to detail.
• Deadline driven.
• Able to prioritize.
• Able to leverage technology.
• Organizational awareness.
  
  

We look forward to hearing from you!