Access Controller

Introduction

This position will be based at the Kroondal Operations site.

Description

The purpose of this position is to monitor and control access at Kroondal 1 site to ensure adherence to SHEQ and other organisational and client requirements.

Qualification Requirements

• Matric (Grade 12) or an equivalent qualification registered at NQF Level 4, including relevant NATED courses (e.g., N3 Certificate) where applicable
• Office Administration / Secretarial Certificate
• Basic SHEQ training or SHE Representative training is advantageous

Experience and Skills Requirement

• Minimum 2 - 3 years’ experience in an access control environment
• ESS will be added as advantageous
• Office Administration / Secretarial Certificate
• Basic SHEQ training or SHE Representative training is advantageous
  

Duties and Responsibilities
Access Control and Compliance verification:

• Responsible for the ESS onboarding
• Receive all visitors and contractors to determine their access control needs and process access requests according to client and organisational procedures
• Ensure that all employees, visitors, and contractors entering the site meet SHEQ access requirements (e.g. induction, medicals, training, and legal appointments).
• Verify that contractor safety files are approved and up to date before allowing access.
• Deny access to any person or contractor who does not comply with legal or SHEQ requirements.
• Maintain a digital and/or physical register of site entries and exits for compliance tracking and emergency response.
• Issue access cards and ensure biometric / facility access is granted only to compliant personnel.

Implementation of SHEQMS at the Access Point:

• Enforce on-site SHEQ protocols, rules, and induction requirement at all entry/exit points.

Documentation and Record Management:

• Capture all new employees into the access control system and issue access cards according to company procedure.
• Maintain and regularly update records for medical fitness assessments, induction status, and access permissions.

Contractor and Visitor Management:

• Verify the validity of contractor safety files including legal appointments, competencies, insurance and risk assessments.
• Ensure that visitors and contractors receive appropriate induction and site briefing before access is granted.

Monitoring and Reporting:

• Monitor access trends, report deviations, and escalate non-conformance to the Safety Officer or Site SHEQ Manager.
• Compile SHEQ access control reports and submit to relevant stakeholders.
• Maintain accurate records of contractor compliance status and documentation expiry (medical and induction records).

Support to SHEQ Operations

• Assist in maintaining up-to-date SHEQ-related documentation on the SHEQMS.
• Provide administrative support during audits and inspections (e.g. contractor compliance documentation)
• Support health and safety campaigns and initiatives.

Inspection and Incident Support:

• Support site safety inspections by reporting access-related hazards or irregularities at the gate or entry zones.
• In the event of an incidents, assist in identifying involved personnel through access logs and contractor information.
• Support emergency response protocols by ensuring accurate access control logs.