Financial Administrator

Tsebo Solutions Group


Date: 2 days ago
City: Cape Town, Western Cape
Contract type: Full time
Duties & Responsibilities

Supplier Administration

  • Liaise with existing suppliers and new suppliers on information required.
  • Keep updated credit application and information sheets of suppliers.
  • Complete all new supplier credit applications.
  • Ensure that copies of all documentation are made before sending to head office.
  • File invoices and correspondence in a methodical manner for easy access.
  • Respond to supplier payment queries.

Financial Administration

  • Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
  • Check supplier invoice to ensure it complies with all current legislation.
  • Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
  • Ensure that all invoices are authorised for payment by Internal Auditor.
  • Send invoices timeously in accordance with DSFM company policies and procedures to DSFM Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
  • Make copies of all pass-through costs invoices and supporting documentation.
  • Capture all invoices on the system
  • EAM against pass-through costs captured in GL.
  • Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
  • The administration, control and preparation for payment of monthly invoices for Tsebo Facilities Solutions Recons
  • Request statements from Suppliers monthly
  • Reconcile according to current statement ensuring all old invoices are requested, authorised and uploaded into the system
  • Liaise with all the sites and ensuring that all documentation is submitted timeously for processing
  • Ensure that all creditors are reconciled and paid only when they fall due.
  • Maintain communication channels with suppliers and colleagues to ensure a synergetic relationship
  • Ensure that the supplier forwards the relevant documentation timeously.
  • Handling financial and commercial queries for all the Sites
  • Capture all financial documents on the system including: Invoices and Credit Notes and meeting a target of 45 invoices a day
  • Prepare Payment proposals for 15, 30,45 and 60 Day payments
  • To provide financial and administrative support to the various Tsebo Facilities departments
  • Filing of recons and invoices
  • Checking ageing and ensuring the ageing is clean
  • Ensuring that all ad-hoc invoices are filed with all supporting documents

Skills and Competencies

  • Excellent customer relations skills
  • Ability to communicate with all levels of management
  • Must be very accurate with spelling and numbers
  • Ability to work under own and company deadlines
  • Ability to work under pressure
  • Ability to plan, organise and control own work effort
  • Must have initiative, and problem solving skills
  • Must be service oriented
  • Work independently
  • Must be punctual and reliable
  • Must be self motivated
  • Team orientated individual

Qualifications

  • Matric
  • Accounting/Book keeping diploma would be an advantage
  • 2-5 years general accounts knowledge and experience
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