Contract Manager

Tsebo Solutions Group


Date: 1 day ago
City: Johannesburg, Gauteng
Contract type: Contractor
Duties & Responsibilities

Operational/Contract Supply Chain Assurance

  • Ensure sub-contracts meet Tsebo policy and Client Assurance requirements, for example but not limited to ABAC, 37.2, HSE, Modern Slavery etc.
  • Ensure sub-contracts are up to date and signed
  • Maintain an up to to sub-contract dabase in requisite platforms, such as sharepoint portal.
  • Ensure up to date screening, on-boarding and off-boarding of all sub-contractor employees according to Tsebo and Client Assurance requirements.
  • File invoices and correspondence in a methodical manner for easy access.
  • Respond to supplier payment queries.

Operational Sub-contractor Database

  • Create/matinain an Operational sub-contractor database, per Country, Region, Town, Commodity/Service
  • Adopt sub-contractors onto Tsebo systems
  • Source and adopt alternative sub-contractors to drive efficiency and service improvement

Operational/Contract Efficiencies & Growth

  • Negotiate Service Level Agreements aligned to Tsebo and Client Operational Specifications
  • Negotiate Rate Cards including PPMs, labour, travel, consumables
  • Negotiate warranties
  • Actively identify repeat failures/callouts via regular invoice sampling
  • Actively identify and valuate opportunities for self performance.
  • Engage with wider Tsebo subsidiaries/entities to enable self performance
  • Identify and drive conversion of Managing Agent to Principal sub-contracts
  • Negotiate Regional Operational contract specific sub-contractor agreements

Operational Contract Management

  • Pre-empt sub-contract renewals
  • Responsible for contract/site specific communication to sub-contractors.
  • Manage and implement, with Commercial, contract escalations and terminations
  • Implement & keep up to date, with Operations support, contract SLA’s
  • Support Change Notes, upsells, downsells, site closures, new sites from a Contract and Sub-contractor perspective

Recurring Contracts

  • Assist Operations as go between with central sourcing/procurement and Finance
  • Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
  • Control and keep up to date recurring billing schedules for Finance
  • Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
  • Check correctness of general ledger allocation and coding of invoices against bill of quantities.
  • Sign-off all invoices in respect of orders pertaining to services rendered.
  • Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
  • At month-end reconcile pass-through costs on download from Onkey against pass-through costs captured in GL.
  • Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
  • Prepare journals based on review of cost allocations
  • Prepare all commercial reports and submit to clients as per agreed timelines.
  • Prepare month end reports for commercial review

Sub-contractor Performance Management

  • Develop Client Operation specific sub-contractor performance management methodology
  • Drive and oversee sub-contractor performance management methodology implementation across Operations
  • Actively engage with key Operational sub-contractors wrt performance, screening and invoicing issues / challenges & interventions
  • Ensure Tsebo and Contract Processes and Procedures wrt Supply Chain are rolled out to all geographies

Skills and Competencies

  • Good financial and business acumen
  • Understanding of ISO
  • Computer literacy on MS Office Packages in particular MS Word and Excel
  • Working knowledge of equipment, materials and supplies used in Facilities Management
  • Microsoft Dynamic D365, QlikView, Hyperion
  • Knowledge of budgeting & forecasting processes is preferred.
  • Customer service centred.

Qualifications

  • Appropriate tertiary qualification, ideally a commercial diploma or degree
  • Minimum: NQF Level 3 (Matric) & Financial Certificate
  • 2yr Financial Diploma / Degree
  • 2 Years in a high-pressure corporate finance environment
  • 5 -8 years Contract/Supply Chain Management experience
  • Previous negotiating experience including Service Level Agreements
  • Previous Sub-Contractor Performance Management experience
  • Understanding of best practice Performance Management methodologies
  • Knowledge of an Accounting Package
  • High degree of computer literacy (MS Word, Power Point, Excel)
Post a CV

See more jobs in Johannesburg, Gauteng