Administrator: Parts | Europcar | Cape Town Workshop

Job Description

Our Depot, based in Cape Town Workshop, has a permanent opportunity available for a Parts Administrator. Strong organising and administration skills are necessary for this role, as well as a high respect for the time lines affecting the role and a team player attitude. This position is an ideal opportunity to deepen your understanding of the car rental business within a fast-paced, exciting industry.

Position Overview

The purpose of this role is to effectively manage the admin duties within the Europcar parts procurement division.

To assist in sourcing of back- order parts within the OEM dealer networks, timeously as per agreed standard operating procedures.

Should your application be short-listed you will be contacted for an interview. If you have not received an invitation to attend an interview within 3 weeks of the advertised vacancy closure, please consider your application unsuccessful.

Specific Role Responsibilities

• Order parts from dealers.
• Capturing and releasing of orders in accordance with a standardized process
• Receive ordered stock, unpack and bin stock.
• Inspect and ensure parts are received intact and without damage.
• Ensure correct items are delivered.
• Check stock levels on an ongoing basis; ensuring sufficient stock at all times and replenish when required.
• Update parts and cost price on system as soon as stock arrives.
• RFC ordered parts if not used within dealer permitted time frames.
• Execute work in line with governance and compliance processes.
• Identify and apply known solutions to operational challenges and escalate unresolved issues.
• All other varied and general administrative duties not specified.
• Weekly and Monthly stock take

Qualifications and Experience

Minimum Experience

• 2 years of relevant administration or sales
• 2 experience within a parts dept

Minimum Qualification

• Matric

Preferred Qualification

• Office Admin

Minimum Requirements

• Computer literacy with high level of accuracy
• Experience with either Kerridge /ADP or Drive
• Parts interpretation skills using OEM catalogues (at least1)

Important to note: The appointed person may be required to work weekends/shifts/overtime as required.

Skills and Personal Attributes

• Communication
• Clerical Ability
• Inventory Management
• Planning & Organising
• Numerical Literacy/Calculations
• Computer Literacy: Intermediate Excel proficiency is essential.
• Scrupulous attention to detail
• The ability to interpret and capture information correctly.
• Understanding of warehouse operations

Personal Attributes:

• Committed
• Professional
• Resilient
• Responsibility and accountability to customers and meeting performance requirements.
• Flexible, self-motivated, trustworthy
• Honesty and integrity
• Sense of urgency and commitment.
• Able to work independently.
• Project a professional, mature and positive image during all interactions
• Able to work independently.
• Friendly but firm and maintain emotional control with all the business dealings.