Facilities Manager

Description

Zutari: Co-creating an engineered impact.

Zutari is a well-established, management-owned engineering firm with 90+ years' experience. As human-centred engineering consultants and advisors, we are trusted by our clients, business partners, communities and other stakeholders across Africa.

We co-create engineering solutions that have a positive impact and improve people's lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.

What kind of talent do we pursue?

We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.

Role Responsibilities

Leadership

• Manage and coach team members
• Develop and sustain a high-quality well motivated team
• Ensure high staff morale, trust and work ethics
• Build and maintain an environment that supports teamwork, co-operation and performance excellence
  
  
  

Operational Management

• Running of the day- to- day business support functions in the office
• Management and control of all pool vehicles
• Oversee Helpdesk ticket queues and ticket resolution or escalation
• Landlord engagement regarding operational issue
• Day to Day maintenance of all building-related systems (i.e. Access control)
• Ensuring all Health & Safety policies are adhered to.
• Recommend and implement continuous quality improvement practices
• Implement building procedures and performance measures and ensure they are always maintained
• 24/7 emergency call support
  
  
  

Procurement, Vendor and Contract Management

• Ensure vendors are well-managed, delivering services on time and within budget
• Ensure that vendor procurement processes comply with agreed procurement guidelines
• Plan and manage all contracts to ensure that they are professionally delivered at the right costs
• Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
• Review existing operations regularly to reduce costs and improve operational standards.
  
  
  

Finance Management / Cost Control / Profitability

• Preparation, implementation and monitoring OPEX budgets
• Ensure that financial processes are followed
• Oversee Asset register for your portfolio and following asset disposal process
• Preparing cost estimates for moves and equipment
• Preparing operating reports and budgets as and when required
  
  
  

Client/Stakeholder Management

• Proactively engage internal stakeholders to ensure that expectations are met.
• Build and develop effective client / stakeholder relationships across multiple levels of the organization
  
  
  

Health & Safety Management

• Complete compliance inspections in conjunction with landlord
• Ensure the provision of a safe working environment
• Ensure compliance with statutory regulations on fire, health and safety standards
• Ensure disaster recovery and business continuity plans are implemented and maintained
• Ensure escalation procedures and incident reporting procedures are implemented and in place
• Implement building procedures and performance measures and ensure they are maintained
  
  
  

Minimum Requirements

• Tertiary qualification with specialisation in facilities management
• Technical experience and/or qualification will be beneficial
• 10+ years facilities management experience
• 7+ year project management experience
• Working knowledge of Health and Safety and other applicable regulations
• Excellent Microsoft Suite knowledge (Word, Excel, PowerPoint, Outlook, SharePoint)
  
  
  

Skills, And Characteristics (add If Applicable)

• Leadership and communication skills
• Problem-solving abilities
• Adaptability to dynamic environments
• Time management skills
• Professional ethics
• Persistence
• Mentorship abilities
  
  
  

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices. In support of diversity and the equal opportunity principle, preference will be given to individuals from designated groups within South Africa