Legal AND Compliance Manager

KEY PURPOSE OF THE ROLE

The Legal and Compliance Manager will contribute to the achievement of FHS’s compliance objectives by managing the development, implementation, and monitoring of various processes and policies related to the overarching governance framework. This role will also review all contracts and ensure compliance.

KEY OUTPUTS/ ACCOUNTABILITY

• Compliance
• To consider the implications of contractual, legislative, and regulatory requirements and undertake compliance monitoring procedures as necessary in the fulfilment of these compliance requirements
• Documentation and dissemination of procedures to promote contractual, legislative, and regulatory compliance
• Assess the impact of legislative changes to the business, and ensure the business units are fully informed
• Supporting the compliance process of all existing and prospective contracts, including performing legal audits
• Participate in crisis planning and training, and ensure optimum business continuity and risk management
• Participate in and potentially lead internal investigations
• Maintain all compliance registers, including but not limited to Conflict-of-interest register Gifts, Benefits & Hospitality register, Legal & Compliance register Risk register.
• Ad hoc legal and governance projects as required, and staff support and training

Insurances

Maintaining and managing FHS Insurance policies

Risk Management

• Support the development and maintenance of FHS’s corporate/organizational risk framework, excluding clinical risk, and promote a culture to empower and skill our people to proactively identify, disclose, and manage risk to enable stronger overall performance and compliance.
• Working with the Project and Risk Manager to ensure FHS’s Risk Register is up to date
  

Contract Administration

• Support the development and maintenance of FHS’s contract management systems, policies, and processes
• Review and assess all contracts
• Work with Finance to develop procurement systems and procedures to manage vendors and ensure compliance with FHS requirements

Policies and procedures

• Review organisational policies and procedures to ensure compliance to legal, legislative, and contractual requirement
• Maintain the organisation’s existing policies
• Develop new policies as required
• Maintain and update the policy register

Reporting

• Prepare and lodge notices and returns by all fundraising and other reporting requirements
• Ensure the business is fully compliant and aware of its reporting requirements and regulatory and compliance developments
• Supporting the Company Secretary to maintain corporate secretarial, ASIC, and ACNC registers, including lodgment and processing of documents/returns

Leadership and Management

• Contribute to an environment that is inclusive, supportive, and collaborative.
• Create a climate within the organization that encourages and supports openness, persistence, and genuine debate around critical issues.
• Raise critical issues, especially with the FHS Executive, and make decisions in complex and novel situations.
• Support FHS to operate flexibly and to adapt to external and internal change.
• Work with and support the learning and development of other members of the team
• Encourage new ways of looking at established processes and practices by creating an environment that values innovation

Stakeholder engagement

• Constructively contribute and collaborate with all colleagues and external stakeholders
• Deliver high-quality work that supports our operating environment
• Demonstrate compliance with all legislation and FHS’ policies and procedures

Continuous improvement

• Contribute to continuous quality improvement of services, processes, and systems
• Participation in evaluation and ongoing monitoring of services, processes, and systems

EDUCATIONAL QUALIFICATIONS

• Appropriate three-year tertiary qualification.
• Law degree preferred.
• Beneficial: Postgraduate Degree/ LLB and being admitted as an Attorney of the High Court is advantageous.
• Any other relevant industry certification in compliance, legal, and risk management.
• Beneficial: Postgraduate Diploma or equivalent in Applied Corporate Governance.

REQUIRED KNOWLEDGE & EXPERIENCE

• At least a minimum 5-year job-related experience, which should include 3 years’ experience in a management role.
• knowledge and experience in a professional Legal and Compliance capacity
• experience in a professional legal and compliance capacity
• Proficiency in ensuring contractual, legislative, and regulatory compliance
• Experience or knowledge of corporate governance
• Proficiency in reviewing contracts, leases, etc.
• Experience working with senior management within organizations
• Excellent communication skills, as well as highly developed interpersonal and consultative skills
• Methodical and process-oriented, with attention to detail
• Well organized with the ability to manage competing priorities and meet deadlines
• Good judgment, ability to influence, and be seen as a credible source of advice

REQUIRED SKILLS & ATTRIBUTES

• Well organised, and able to be flexible in managing competing priorities and deadlines
• Excellent written and oral communication skills, as well as highly developed interpersonal, coaching, and consultative skills
• Strong analytical thinking and problem-solving skills, and the ability to deliver innovative solutions
• Demonstrated sound decision-making and judgement
• Experience working collaboratively to develop solutions
• Proven ability to provide professional guidance to influence multi-disciplinary teams and to be an effective team player
• Ability to build trust and strength in FHS governance structures
• Proficient with Microsoft Office
• Models’ courteousness and professionalism in the workplace
• Demonstrates integrity and ethical behavior
• Challenge opposing views in a respectful manner
• Remains positive when faced with difficult challenges
• Seeks learning opportunities to strengthen areas for personal development
• Acts in a respectful and professional manner
• Shows positivity and honesty
• Maintains professionalism and confidentiality when dealing with sensitive issues
• Recovers quickly from setbacks and refocuses on the task at hand
• Looks for opportunities to engage in personal development