Admin Assistant - VKB Grain, Head Office Reitz

Introduction to the VKB Group
The VKB Group is an agricultural company, providing support to farmers and producing straight-from-the farm-foods for consumers. Apart from the various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK. Our roots are firmly planted in agriculture with farming at our core, continuously growing and evolving throughout the years.

Starting with providing everything needed on the farm to produce food, we now also operate in all areas of the food supply chain: processing, logistics, and national and global market channels.

This “house of brands” we’ve established with the support of our farmer shareholders is the foundation for building the agribusiness of the future.

Job Description
The ideal team player is detail-oriented, proactive, reliable, and thrives in a fast-paced environment. They are highly organised, ensuring accuracy in their work. With strong communication skills, they confidently interact with customers and internal teams, maintaining good relationships while ensuring timely payments. Resilient under pressure, the ideal team player can multi-task effectively and meet deadlines, all while demonstrating integrity, discretion, and a strong customer-focused approach.

• Grade 12 or NQF level 4 equivalent
• Experience in the agricultural grain industry and Logistics sector will be advantageous
• Minimum 2 years of experience in a debtors/accounts receivable role.
• Diploma or Certificate in Accounting, Finance or Bookkeeping preferred.
  
• Numerate
• Computer literate especially in Microsoft Word and Excel
• Thorough, precise and accurate
• Constantly adding value to the current functions of the position
• Clear Criminal Record
• Fluent in Afrikaans and English

Duties and Responsibilities

• Processing and managing customer orders and invoicing
• Ensuring accurate and timely capturing of transactions
• Reconciling customer accounts and follow up on outstanding payments
• Handling customer queries related to accounts and invoices
• Liaising with internal teams to ensure smooth order processing and delivery.
• Assisting with general administrative tasks related to debtors’ assistant.
• Issuing and reconciling credit notes
• Preparing and sending statements and reports.

Skills Required

• Knowledge of invoicing, credit notes, and reconciliations.
• Strong administrative and customer service skills.
• Proficiency in accounting software and MS Office (Excel, Word, Outlook).
• Accuracy in processing transactions, capturing data, and maintaining records.
• Ability to manage multiple tasks, keep track of customer accounts, and meet deadlines.
• Strong ability to work with numbers and financial data.

OTHER INFORMATION

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
• When uploading profile picture, make sure the minimum size uploaded is 300 x 300px