Vetting Administrator
G4S
Date: 15 hours ago
City: Centurion, Gauteng
Contract type: Contractor
Main Purpose of the Position
To complete pre-employment for external clients based on documentary checks and reference information obtained and to support the external vetting team leader with administration.
Processing of all External and Internal Vetting Requests.
To complete pre-employment for external clients based on documentary checks and reference information obtained and to support the external vetting team leader with administration.
Processing of all External and Internal Vetting Requests.
- Accurately and timeously processing of external vetting requests within the SLA
- Compiling and distribution of relevant reports to applicable parties within SLA timeframes
- Make recommendations based on the information obtained during the vetting process
- Issuing vetting numbers in line with vetting matrix
- Accurate and timeously compilation/update of billing sheets
- Maintain electronic database and filing system
- Assist with relevant queries
- Quality Control of reports
- Sending Psychometric Assessments to candidates as per role requirements
- Maintain relationships with suppliers responsible for documentary checks
- Run fingerprint verification using the Ideco system for external clients
- Distribute Ideco reports to applicable parties
- Client training on the Ideco system and registration of new users
- Accurate and timeous compilation/update of billing sheets for the Ideco clients
- Ordering Ideco scanners
- Arrange for the loading of the new software
- Delivery of scanner(s) to clients
- Training and supervise Junior Vetting Administrator
- Training and supervise new intern(s)
- Allocating tasks/work to ensure adherence to SLA
- Liaise with external clients and internal HR Managers with regards to vetting requirements
- Review and improve vetting submission process and ensure vetting is conducted in line with contract requirements.
- Review supplier costs annually and ensure we align our prices accordingly and advise management of more cost-effective suppliers.
- Ensure that supplier invoices are received, signed, and submitted for payment monthly.
- Continuous training for customers and internal stakeholders to ensure process enhancement
- Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
- Participate in safety forums created by the company for example safety meetings and safety talks
- Report all safety incidents to the relevant people
- Discuss all safety incidents
- Follow-up on any activities assigned through safety meeting/committee/representative/management
- Attend safety education and refresher programs
- Comply with safety policies and procedures at the workplace
- Distribute safety information as and when required
- Wear protective clothing all the time
- Grade 12 (Matric) required
- Relevant tertiary qualification advantageous
- 3-5 years relevant working experience
- Strong administration skills
- Sound experience in Vetting (Reference Checking and Background Checks)
- Accuracy
- Attention to detail
- Planning and organizing
- Work under pressure
- Customer focus
- Problem solving
- Decision making
- Support
- Understanding the organizational environment
- Understanding the organization’s goals and objectives
- Dealing with changing circumstances
- Supporting and working with others
- Delivering objectives
- Dealing with complexity
- Acting professionally
- Delivering great customer service
- Sharing and cooperating
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