Accounts Payable Officer

OVERALL PURPOSE

Reporting to the Accounts Payable Manager, the Accounts Payable Officer will provide financial and administrative support to all operating entities across the Stonehage Fleming Group.

Principal Elements And Accountabilities

• Maintaining the purchase ledgers of the Group operating entities, including liaising with department heads, chasing outstanding expense authorisation, posting invoices and staff expense forms
• Maintaining the master vendor database
• Assist with compliance of Group expenditure policy and adherence to internal financial controls
• Document Management
• Answering supplier queries and chasing invoices which have not been received
• Reconciliation of vendor account
• Creating payment runs for the payment of supplier invoices and staff expenses
• Monthly reconciliation of purchase ledger to nominal ledger, highlighting any problems
• Monthly expense accruals calculation and booking transactions
• Assisting in the preparation of monthly bank reconciliations, including preparing analyses of accounts, forecasting and producing monthly reports
• Assisting in producing annual accounts payable budgets and forecasts, with involvement in year-end accounts and with annual internal and external audit
• Assisting the Financial Accounting/GL team with daily and monthly transactions and ledger reconciliations as required
• Provide cover in the absence of Group Finance colleagues
• Assist and provide yearly audit Accounts Payable requests
• Ad hoc duties
  
  

Qualifications And Experience

• Accounting qualification
• 2-3 years working experience
• Knowledge of VAT matters
• Previous experience in a similar role
• Significant purchase ledger experience
• Knowledge of Microsoft BC systems and working on Microsoft Excel
  
  

Competencies, Skills And Behaviours

• Excellent attention to detail and accurate data entry
• Numerate
• Strong organisational skills and attention to detail
• Advances Excel skills
• Good interpersonal skills with ability to build effective working relationships
• Team player who is willing to help others
• Ability to work under pressure and to meet tight deadlines
• Pro-active and solutions focused
• French, German and/or Hebrew language skills would be an advantage
  
  

We offer you the opportunity to work in an open environment within an international, fast growing organization