Information Systems Intern

PURPOSE OF ROLE

The IS Intern will provide essential support to the Information Systems team by maintaining system functionality, assisting users, and contributing to the smooth operation of our ERP and IT infrastructure. This role offers hands-on experience in system administration, user support, and process improvement while supporting the organization's digital transformation initiatives.

KEY PERFORMANCE AREAS

System Administration & Maintenance

• Perform routine system checks and maintenance tasks to ensure optimal system performance
• Manage IFS license allocation and monitoring
• Maintain and update SharePoint sites
• Handle user profile management within the ERP system

User Support & Training

• Provide help-desk functionality and resolve user technical issues
• Manage ticketing system including logging, tracking, and resolving IFS-related issues
• Conduct training sessions for new users on various modules including PR creation and time registration
• Create and maintain comprehensive training documentation

Process Management

• Process and manage purchase requisitions within the ERP system
• Handle team time booking administration
• Raise purchase requisitions as required
• Support basic ERP operations and workflows

Documentation & Compliance

• Develop and maintain user manuals and process documentation
• Ensure compliance with IT policies and procedures
• Support audit requirements and system documentation

QUALIFICATION

Essential

• Bachelor's degree in Information Systems OR Diploma in Information Systems
• Excel qualification/certification
• Basic IT knowledge with ability to operate computer systems effectively

Preferred

• Microsoft 365 certifications
• Previous experience with ERP systems
• Experience with SharePoint administration

EXPERIENCE

• At least 1 year experience in the IT environment.

COMPETENCIES

Knowledge

• Microsoft 365 Suite: Proficient understanding of Microsoft Office applications, SharePoint, and related cloud services
• ERP Systems: Basic knowledge of Enterprise Resource Planning systems, particularly IFS
• IT Fundamentals: Understanding of basic IT infrastructure, networking, and system administration concepts
• Documentation Standards: Knowledge of technical writing and training material development
• Excel: Advanced proficiency in Excel for data analysis and reporting

Behaviour

• Self-starter: Demonstrates initiative and ability to work independently with minimal supervision
• Problem-solving mindset: Approaches challenges with analytical thinking and persistence
• Customer service orientation: Committed to providing excellent support to internal users
• Attention to detail: Ensures accuracy in system administration and documentation tasks
• Adaptability: Flexible approach to changing priorities and new technologies
• Team collaboration: Works effectively within cross-functional teams

Skills

• Technical troubleshooting: Ability to diagnose and resolve basic technical issues
• Training delivery: Capable of conducting effective user training sessions
• Process documentation: Skilled in creating clear, comprehensive training materials and procedures
• System administration: Basic capabilities in user management and system maintenance
• Communication: Strong written and verbal communication skills for user support
• Project coordination: Ability to manage multiple tasks and priorities effectively
• Analytical thinking: Can analyze system processes and identify improvement opportunities

Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.