Executive Assistant

Background

Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 19 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to our clients on a range of business-critical issues. We invested in new offices, sector teams and practice groups including investor engagement; shareholder activism; governance; regulatory and public affairs, including geopolitical; crisis; litigation; social issues including climate change and diversity, equity and inclusion; cybersecurity, data and privacy; employee engagement; digital communications; opinion research and analysis, and creative services.

Our CEO is Henry Timms, based in New York. Our chairman is Sir Alan Parker, based in London.

For more information, visit: www.brunswickgroup.com .

Opportunity

Brunswick Group is looking for a highly organized and proactive individual to join the team as Executive Assistant in our Johannesburg office. In this role, you will serve as an administrative business partner and provide excellent daily support to client-facing Partners and Directors in the firm.

Duties And Responsibilities

• Provide seamless Executive Assistant support, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners and Directors.
• Take a proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise.
• Understand the nature of our firm’s work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other executive assistants across the firm globally.
• Coordinate on travel bookings and expense processing for staff.
• Build strong rapport with client contacts (where appropriate)
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate
• Prioritise and manage multiple projects simultaneously and follow through on all associated details
• Participate in continuing education and training opportunities provided by the firm
• Possess keen awareness to business strategies and acts as project manager where necessary for charges’ client teams, coordinating specific team assignments and projects
• Identify and execute on areas of improvement and increase administrative efficiencies
• Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients
• Managing general events admin, including but not limited to invitation emails, confirmation emails, chasing outstanding responses, filing and upkeep of the intranet and related databases. Also continuously looking for ways to drive efficiencies
• Provide support and coverage to other administrative staff as needed
• Maintain strong internal relationships with IMEA and international Brunswick team
• Perform related duties as assigned
  
  

Knowledge, Skills, And Abilities

• Minimum five (5) to seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service-orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solver, Highly proactive and resourceful—anticipates needs and acts ahead
• Always maintain professionalism, specifically when dealing with senior business figures
• Possess “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Calm under pressure and thrives in a dynamic, high-performance setting
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Intermediate to Advanced software skills and experienced in drafting, formatting, and assembling materials in Microsoft Word, Excel, and PowerPoint.
• Digital Fluency: Comfortable using productivity tools and platforms such as:Zoom, MS Teams, Expense management tools, CRM or internal systems.
  
  

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.