Marketing & Events Coordinator

MAIN PURPOSE OF POSITION:
The main purpose of the Marketing & Events Coordinator is to oversee and manage all internal and external marketing efforts and provide guidance and support to the Marketing and Events coordinators. This position must utilize skills including team-based interaction, project management, goal setting, and administrative support. The Marketing & Events Coordinator must have the ability to work under pressure, demonstrate active listening, and exhibit organizational skills. This is a demanding and diverse role that includes a mix of administrative tasks, project coordination, and creative work. The Marketing & Events Coordinator must be able to operate independently and function as a member of the team. The Marketing & Events Coordinator should have good problem-solving skills, be able to make informed decisions, and display excellent interpersonal skills. The Marketing & Events Coordinator must display management skills and be able to coordinate and execute events on all scales

Marketing & Events Coordinator Duties and Responsibilities

Oversee and assist with project plans for various business and vendor marketing and event activities

• Manage and approve marketing plans for the company and its vendors.
• Manage the Implementation and coordination of approved marketing activities in the quarterly marketing plans for the company and its vendors.
• Liaise with all role players: Vendors, Brand managers, Suppliers, Marketing team.
• Keep a spreadsheet for all marketing activities and events.

Manage the procurement processes with suppliers for events and branded marketing collateral

• Manage the procurement process with Brand managers and suppliers. From sourcing to final delivery.
• Ensure that clients are presented with the most competitive and cost-efficient quotes.
• Ensure that all vendors and First Distribution brand guidelines are adhered to.

Manage internal and external events

• Manage company events and functions.
• Manage project sheets for all events and functions.
• Procurement and vetting of suppliers, to ensure that work undertaken by suppliers is carried out in a manner that will avoid, reduce, or control foreseeable risks to people’s safety and health.
• Manage event budget to prevent overspending.
• Oversee setup and registration.
• Manage all suppliers and processes required for a successful event.
• Approve and submit post-event report for all events.
• Book and make travel arrangements if required.

Manage and provide guidance and support to the Marketing and Events coordinators

• Responsible for maintaining and updating the vendor marketing portal with marketing activities.
• Manage all vendor claims and POE in accordance with vendor requirements.
• Work closely with finance administrator regarding quotes and invoices related to marketing projects.

Financial Management & Reporting

• Keep an updated spreadsheet for all marketing activities, merchandise, and events.
• Manage the company events calendar and provide a monthly report of all events.
• Keep track of all events budgets.
• Draft operational documents such as operations reports, event specification guides, savings reports, and post-event reports.
• Ensure that all purchase orders, contractual deposits, and payments are received in accordance with terms and conditions agreed to with clients and compliant with the company's standards.
• Assist Event Managers with the financial processes for large events.

REQUIREMENTS:

Internal training associated with competencies:

• During the first week of your employment, you'll be presented with a meticulously crafted learning map designed to seamlessly guide you through your on-the-job training experience.

Requirements:

• Grade 12.
• Marketing diploma or degree.

Skills and Abilities:

• 3-5 years relevant work experience, preferably in the IT Industry.
• Proven track record of managing and executing successful campaigns.
• Experience in vendor marketing, planning, executing, and claiming
• Microsoft 365 – Outlook, Word, Excel, PowerPoint

Ability to meet Job Requirements:

• Own Vehicle

Office Requirements:

• Office-based working environment.
• Semi-formal dress code.
• Working hours are from 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.

NOTE:

• This is a permanent position subject to a successful three-month probationary period.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed` faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required, within reason, to work outside of set duties and/or perform in more than one role.