People Operations Administrator – EMEA (Fixed term contract)

Lovisa is fast-fashion Retail

Lovisa is global, and its growth is infectiously energetic

See us at careers.lovisa.com

4-month fixed term contract

• Maintain Master Data Sheet for new starters and terminations captured on UKG.
• Responsible for actioning contract changes within UKG (contract changes, transfers, exits).
• Ensure all increases/promotions for each country are actioned in UKG on time in all relevant systems
• Ensure that the HR systems (UKG/LOLA/Futura/Fresh Service Desk) is maintained and compliant with current statutory requirements and according to SLA’s.
• Adhere to the set payroll deadlines for payroll input.
• Ensure all emails and Fresh Service Desk queries related to UKG/LOLA/Futura are responded to within a timely manner (48 hours).
• Provide support to the Retail team regarding any payroll queries related to UKG.
• Carry out any other duties assigned by the People Operations Manager or HR Director.

• To maintain confidentiality in all payroll related matters.
• To ensure that payroll records are correctly secured at all times, ensuring that only authorized personnel can access.

• Ensure punctuality and accuracy in completion of tasks.
• To support Payroll Supervisor with reporting information, when required.
• Ensure adherence to company policies and procedures at all times, and continually keep abreast of changes to these as they occur.
• Flag any configuration issues related to the country specific pcd within UKG.

• Contribute actively to the business strategic direction
• Contributes positively and energetically to group meetings and company events
• Provides an example for others to follow
• Participate in projects to improve the operation of the division/company
• Has a positive can-do attitude at all times, whilst listening, challenging and directing
• Coachable in all aspects, flexible and proactive in style

• A minimum of 1-3 years of HR administration and/or Payroll administration experience
• Retail payrolls and/or T&A experience desirable
• Excellent Customer Service Skills
• Up to date knowledge of relevant legislation and statutory requirements
• Excel – Intermediate to Advanced level
• Good mathematical skills
• Windows and other Microsoft office Products

• A sound commercial focus.
• Excellent oral and written communication.
• Demonstrate effective levels of innovation.
• Strong understanding of best practice systems, e.g. Payroll Systems and Kronos/UKG.
• A conviction for disciplined payroll execution and related financial management.
• A capacity and desire to support peers in the wider team.
• Observe the human resource policies of the Company as varied from time to time.
• All other duties as directed by the Company.

We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world.