BBBEE and Procurement Administrator

Job Advert Summary

To coordinate the Procurement component of BBBEE with the objective of optimizing BBBEE spend, enhanced focus and improved scoring. To support the procurement department with general administration duties. Coordinate the Vendor onboarding process for Feltex Automotive.

Minimum Requirements

Grade 12 with Business Administration (or similar) Certificate/Diploma. 2 years relevant experience in an administrative, preferably Procurement or similar function.

Duties & Responsibilities

BBBEE Administration

• Management of the BBBEE process through the whole KAP Automotive Division (KAD)
• Liaise with BUs in the drafting implementation of the BBBEE plan
• Gathering and management of information and data necessary for the drafting of reports achievement of BBBEE rating targets.
• Assisting procurement in the internal / external reporting of the BBBEE requirements to all stakeholders
• Ensure that all vendors conducting business with KAD are BBBEE compliant
• Co-ordinate and prepare company information for BBBEE plan, targets, and plan.
• Maintain current BBBEE certificates on the Beagle system, and update the compliance report accordingly
• Review vendor accreditation to ensure BBBEE compliance, and to assist procurement in the sourcing of compliant vendors where there are none.
• Assisting the BBBEE auditors with information from the procurement department
• Collate information from all BUs and present an information pack to the auditors.
• Identify opportunities where BBBEE procurement scores can be improved.
• In consultation with procurement, creating internal awareness for end-users to use BBBEE vendors, to increase spend through BBBEE compliant vendor

Supplier Development

• Support the Supplier Development program.
• Lead contact; engagement and communication.
• Preparation of ED, SD and SED agreements in line with the BBBEE codes.

Reporting

• Run QLIK to upload supplier spend analysis and updating monthly BBBEE report on both Qlik and BEE123, then saving the report on to BBBEE shared drive folder.
• Train Business Units on navigating the ESD contribution on QLIK dashboardEnsure that the ESD contributions are updated on BEE123, in line with the KAP Group deadline. Upload BEE data on QLIK sense.

Vendor Onboarding

• Facilitate the Vendor onboarding process in sharepoint including system functionality.
• Assist and advise the Business on requirements for vendor onboarding
• Verify application information and perform checks on documents uploaded.
• Act as co-approver for Vendor applications.
• Facilitate conditionally approved vendor list with a view to move to approved or inactive

Procurement Administration

• Preparation of KPI visual management charts
• Gathering and preparation of data to support procurement activities
• General administration within the procurement department.