Company Secretarial Assistant Manager

Job Advert Summary

At Moore Southern Cape, we value collaboration, accountability, and professional excellence. Our Company Secretarial division services a diverse client base, providing a dynamic environment for a highly experienced Company Secretarial professional to operate independently and add immediate value.

This role is suited to a Company Secretarial Assistant Manager with extensive practical experience across companies and trusts, who is confident working unsupervised and managing a full company secretarial portfolio end-to-end. The ideal candidate will bring 8–10 years’ relevant experience and be able to operate as a senior, trusted specialist within the firm.

Minimum Requirements

• 8–10 years’ relevant practical experience in company secretarial and trust administration within an accounting, audit, legal, or professional services firm.
• Proven ability to manage a full company secretarial portfolio independently and without supervision.
• Strong working knowledge and practical application of:
  • Companies Act
  • Close Corporations Act
  • Trust Property Control Act

• High attention to detail and strong quality standards.

Duties and Responsibilities

• Preparation and implementation of all documentation relating to the new companies and shelf companies’ registration.
• Preparation and implementation of all documentation to deregister a company or close corporation and/or reinstating a company.
• Preparation and implementation of all the documentation relating to director appointments, resignation and/or removal.
• Preparation and implementation the necessary documentation for the appointment/resignation of an auditor.
• Preparation and implementation of documentation relating changes to registered office address of company and year end changes. Preparation of Factual Finds Reports/Accounting Officer’s Reports.
• Preparation of dividend declarations.
• Attending to STT related transactions.
• Preparation and implementation relevant documentation relating to various amendments to the Memorandum of Incorporation (“MOI”) of a Company, including name changes, increase/decrease of share capital and conversion of shares.
• Preparation of all relevant company secretarial documentation relating to implementation of Section 42 restructuring.
• Prepare all relevant documentation relating to allotment of shares, transfer of shares and share buy backs.
• Attending to the non-resident endorsement of share certificates.
• Updating and maintaining company share registers.
• Preparation of Confirmation letters relating to Shareholding, Directors, Registered Address of company and Solvency Certificates.
• Liaising with management, clients and CIPC.
• Assistance with all Trust-related matters.
• Preperation of beneficial owner registers for companies and trusts.