Fleet Coordination Officer

Role Summary

The successful candidate will play a key role in ensuring that company vehicles, office facilities, and support services operate efficiently, safely, and cost-effectively while providing leadership to the Facilities Officer and cleaning team.

Responsibilities

• Coordinate the allocation and utilisation of company vehicles in line with operational requirements.
• Maintain accurate fleet records, including vehicle usage, servicing schedules, fuel consumption, and maintenance history.
• Manage fleet administration processes, including insurance, fleet cards, vehicle tracking systems, installations, and reporting.
• Investigate vehicle incidents and ensure corrective actions are implemented.
• Monitor driver behaviour and support disciplinary and corrective processes where required.
• Ensure fleet compliance with organisational standards, roadworthiness requirements, health and safety regulations, and branding guidelines.
• Liaise with service providers and suppliers to ensure efficient and cost-effective fleet operations.
• Oversee the day-to-day maintenance and operation of office facilities to ensure a safe, clean, and productive working environment.
• Coordinate repairs, preventative maintenance, and vendor services for buildings, equipment, and office infrastructure.
• Resolve facilities and housekeeping-related queries and complaints.
• Manage office supplies, equipment, and refreshments across regional offices.
• Supervise and support the Facilities Officer and cleaning staff.
• Conduct performance management, coaching, training, and development of direct reports.
• Promote a culture of accountability, teamwork, service excellence, and continuous improvement.
• Ensure compliance with company policies, service standards, and safety procedures.
• Support budget planning and expenditure monitoring for fleet and facilities operations.
• Identify opportunities for cost savings and operational efficiencies.
• Prepare and maintain operational reports and records.

Qualifications Required

• Matric / Grade 12
• Certificate or Diploma in Logistics, Finance, Operations Management, Business Administration, or a related field.

Work Experience

• 3-5 years' experience in fleet administration, facilities management, or a related operational environment.
• 3-5 years' supervisory experience managing staff and service providers.