Procurement Officer

ABOUT THE OPPORTUNITY

Our client is a rapidly growing hospitality and lifestyle business that is redefining how people live, work, stay and connect.

Operating across hospitality, accommodation, property and community-focused environments, the business is committed to delivering exceptional experiences through operational excellence, innovation and strong supplier partnerships.

As the business continues to expand, they are seeking a Procurement Officer to support procurement activities across their operations, ensuring cost-effective purchasing, supplier performance and seamless supply chain management.

This is an exciting opportunity for a commercially minded procurement professional who enjoys building relationships, negotiating value and contributing directly to the operational success of a growing business.

THE ROLE

Reporting to the Head of Finance, the Procurement Officer will be responsible for managing purchasing activities, supplier relationships and procurement processes across the organisation.

The successful candidate will work closely with finance, facilities, operations and management teams to ensure that all goods and services are sourced effectively, delivered on time and aligned with company standards and budgets.

This role requires someone who can balance commercial thinking with strong administrative discipline and relationship management skills.

KEY RESPONSIBILITIES

Procurement & Purchasing

• Manage day-to-day procurement activities across the business
• Source products and services aligned to operational requirements
• Obtain and evaluate supplier quotations
• Process purchase requests and procurement documentation
• Ensure purchasing activities remain within approved budgets
• Support operational teams with procurement requirements

Supplier & Vendor Management

• Identify, evaluate and onboard new suppliers
• Build and maintain strong supplier relationships
• Monitor supplier performance and service delivery
• Negotiate pricing, contracts and service agreements
• Ensure supplier compliance with company requirements
• Develop long-term supplier partnerships that create value

Cost Management & Negotiation

• Identify opportunities for cost savings and efficiencies
• Negotiate favourable pricing and commercial terms
• Monitor procurement spend and purchasing trends
• Assist in managing procurement budgets
• Support cost control initiatives across the business

Market Research & Strategic Sourcing

• Conduct market research on products, services and suppliers
• Monitor industry trends and pricing movements
• Identify alternative suppliers and sourcing opportunities
• Recommend improvements to procurement strategies and processes

Contract Administration

• Assist with supplier contract management
• Monitor supplier agreements and renewal dates
• Ensure contractual obligations are met
• Maintain procurement records and documentation
• Support procurement compliance requirements

Inventory & Stock Support

• Monitor inventory levels where required
• Assist with stock planning and replenishment
• Support inventory optimisation initiatives
• Coordinate purchasing to avoid stock shortages or overstock situations

Reporting & Administration

• Maintain accurate procurement records
• Prepare procurement reports and supplier performance updates
• Track savings achieved through procurement activities
• Support audit and compliance requirements
• Ensure all procurement documentation is properly maintained

MINIMUM REQUIREMENTS

Qualifications

• Degree or Diploma in Business Administration, Supply Chain Management, Procurement or a related field preferred

Experience

• Minimum 3-5 years procurement experience
• Experience managing supplier relationships and procurement processes
• Experience negotiating pricing and supplier agreements
• Hospitality, property, facilities or related industry experience advantageous
• Exposure to inventory and stock management beneficial

ESSENTIAL SKILLS

Procurement & Commercial Skills

• Supplier sourcing and management
• Procurement administration
• Contract negotiation
• Cost management
• Vendor relationship management
• Budget awareness
• Market analysis

Communication & Relationship Building

• Strong negotiation skills
• Excellent communication ability
• Professional stakeholder engagement
• Supplier relationship management
• Ability to collaborate across multiple departments

Organisational Skills

• Strong attention to detail
• Excellent planning and coordination ability
• Effective time management
• Ability to manage multiple priorities simultaneously
• Strong administrative discipline

Personal Attributes

• Commercially minded
• Highly organised
• Proactive and solutions-focused
• Strong sense of ownership
• Ethical and trustworthy
• Adaptable and resilient
• Strong problem-solving capability
• Ability to perform under pressure

WHO WILL SUCCEED IN THIS ROLE?

This role is ideal for someone who enjoys building strong supplier relationships, negotiating value and helping businesses operate more effectively.

You are someone who naturally looks for smarter ways of working, understands the importance of balancing cost and quality, and takes pride in delivering reliable results.

You enjoy working with people, building partnerships and contributing to the success of a business through strong procurement practices and commercial decision-making.

Most importantly, you take ownership of your work, maintain high standards and continuously look for opportunities to improve processes and outcomes.

ADDITIONAL REQUIREMENTS

• Own reliable transport
• Own cellphone
• Based in Cape Town
• Strong computer literacy, including Microsoft Office
• Ability to work within a fast-paced operational environment

PACKAGE

R18,000 – R22,000 CTC per month (dependent on experience)

Cape Town, Western Cape

Permanent | Full-Time

This opportunity offers the chance to join a fast-growing hospitality and lifestyle business where supplier relationships, operational excellence and commercial thinking play a critical role in the overall success of the organisation.

The successful candidate will gain exposure to a dynamic multi-site environment, working closely with finance, operations and facilities teams while contributing directly to the efficiency and growth of the business.

This role is ideally suited to an ambitious procurement professional looking to further develop their career within an innovative and expanding organisation.

INTERESTED?

If you are a procurement professional who enjoys building supplier relationships, negotiating value, improving processes and contributing to the success of a growing business, we'd like to hear from you.

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When applying, please include the following information:

• Current CTC package
• Expected salary
• Notice period
• Confirmation that you are based in Cape Town
• Confirmation of your own reliable transport
• Brief summary of your procurement experience
• Industries in which you have gained procurement experience (Hospitality, Property, Facilities Management, Retail, FMCG, Construction, etc.)

Please note: Only candidates who meet the minimum requirements will be contacted. All applications will be treated with the strictest confidence.