Tender Intern

PURPOSE OF THE POSITION

The Tender Administration Intern will support the tender administration team in the preparation, coordination, and submission of tender documents. This role offers an excellent opportunity to gain hands-on experience in the tendering process, project management, and administrative functions within a dynamic and fast-paced environment

Duties

• Perform an initial review of the Invitation to Tender documents to establish scope of work, the tender schedule and the composition of the tender team.
• Alert Managing Director to potential problems in tender development/production.
• Establish the requirements and deliverables of the tender team members with due regard to the scope of work and the tender schedule
• Participate in all tender stage meetings
• Ensure that all relevant data and information compiled during the tender development is considered and made available to all tender team members
• Maintain accurate records and files (manual and electronic) of all tender data (i.e. correspondence, quotations, internal input, etc.)
• Plan tender reviews and submittal deadlines and customer requirements
• Developing a convincing proposal that will meet the requirements and stand out from other tenders.
• Manage the tender office (i.e. Planning, Organising and Controlling of resources)

REQUIREMENTS

• Bachelors degree in project management or related.
• Organised with time management.
• Drivers license minimum Code 10 (PDP).
• Good written and oral communication skills.
• Good teambuilding/working skills.
• Capable of handling multiple tasks simultaneously and to self-prioritize
• Able to follow detailed instructions
• Capable of dealing with high stress levels resulting from continual deadlines

COMPETENCIES

• Initiative.
• Planning and organizing.
• Communication skills (written and verbal).
• Good time management.
• Be able to work under pressure.
• Attention to detail and accuracy.
• Supervisor and diagnostic skills.
• Project managing skills.
• Be self-sacrifice.
• Good negotiation skills.
• Confidentiality.