Junior Paralegal

To assist the Group Legal Advisor through managing the lease administration requirements of all company leases. Responsible for the day to day preparation of real estate related matters.

Key Skills Needed

• Well organized and pay attention to detail, have administration skills as well as the knowledge and understanding of property;
• Confidentiality;
• Sound, confident, effective professional verbal and written communication ability;
• Integrity absolutely honest and ethical;
• Team player - assume a professional role as part of the management team, providing ongoing support to the directors and management team;
• Apply problem-solving techniques;
• Dependable, reliable, responsible, and always fulfilling obligations as required by the job;
• Cooperative, being pleasant with others on the job and displaying a good-natured, cooperative attitude
• Concern for others, being sensitive to others' needs and feelings and being understanding and helpful on the job;
• Proficient in MS Office;
• Excellent Time Management.

Key Performance Areas

• Effective maintenance and management of lease filing system
• Monthly preparation of renewal schedules, master lease spreadsheet etc
• Work with major landlords where required in an effective manner that builds on relationships
• Maintain and create when necessary reports and or follow up information relating to property management.
• Work in conjunction with the Group Legal Advisor on any matters associated with property management
• Preparation of new site information pack for Store Planning and Design Department
• Adhere to policies and procedures for property management for contract administration
• Provide property management reports and related property information in a professional manner and timely basis.
• Keep HOD’s well informed on all matters relating to property management and strategic and operational initiative activities.
• Conduct monthly analysis, with Finance Department of store utility spend, to track and report on anomalies
• Diarising, invoicing & Following up on timeous payment of Tenant installation Allowances as per Offer to Lease