Project Coordinator

Our client in a financial services industry is looking for a project coordinator to provide strategic support to MD/CEO/Senior Management in a multi-business environment. The role is crucial in ensuring efficient coordination, collaboration and information flow between the MD/CEO, the Executive Committee (EXCO) and various internal and external stakeholders. This role requires ownership, executive judgment, and flexibility.

Key Responsibilities

• Coordinate and organise the MD / CEO’s daily operations, including managing diary, appointments schedule & travel arrangements, taking full ownership of executive tasks, follow-ups and priorities
• Collate meeting documentation when required and provide to the Senior Project manager team prior to scheduled meetings.
• Handle correspondence, prepare documents, maintain filing systems and act as a gatekeeper to prioritise requests and ensure the MD/CEO's productivity.
• Draft correspondence and liaise with senior stakeholders, acting as a vital link between MD/CEO and stakeholders, building & maintaining strong relationships.
• Maintain utmost discretion, confidentiality and professionalism in handling sensitive matters, managing information flow with confidentiality and facilitating collaboration.
• Coordinate and support strategic projects, events, business initiatives and EXCO engagements with seamless planning, organising and coordination.
• Prepare professional reports, presentations and executive summaries.

Ideal Candidate

• Comfortable supporting multiple executives and business units with exceptional communication (written and verbal) and interpersonal skills.
• Confident, discreet, solutions-driven, professional, adaptable, proactive & culturally sensitive.
• Highly organised, proactive and detail-oriented with the ability to multitask, prioritise and meet deadlines while maintaining attention to detail and accuracy.
• Ability to work independently, under pressure and with sound judgment.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and excellent report writing skills.
• Understanding of office management systems, protocols and procedures.

Mobility & Flexibility (Non-Negotiable)

• Valid driver’s licence and able to drive.
• Willingness to travel with the MD/CEO when required
• Ability to work after hours or weekends during critical projects and deadlines