Assets Administrator

Assets Administrator – 6 Months Fixed Term Contract (FTC)

The position for Assets Administrator is temporary vacant. The Assets Administrator will report directly to the Finance Manager Accounting and will form part of the Finance Division within the Government Employees Medical Scheme (GEMS). The position is based at Head Office in Pretoria.

The total remuneration package will be R 36 189 per month based on the Scheme’s Remuneration Policy and dependent on the candidate’s skills and experience.

The closing date for applications will be Thursday, 25 June 2026.

The Asset Administrator will be required to perform the following functions within the Finance Division under the supervision of the Finance Manager Accounting through the implementation of the following Key Performance Areas (KPAs):

• Assist in the physical verification of fixed assets across various divisions and locations.
• Tag and label assets in accordance with Scheme policy.
• Update the fixed asset register with verified information such as location, condition, custodian, and asset number.
• Contribute to the preparation and consolidation of the quarterly assets’ verification report.
• Maintain accurate, complete, and up-to-date documentation supporting all verifications performed.
• File, archive, and retrieve documents in line with GEMS’ document management and retention policies, ensuring accessibility during audits or compliance reviews.
• Contribute to the implementation of the fixed assets management system.
• Support the Finance Controller: Accounting in planning and implementing fixed assets related projects.
• Apply strong technical knowledge of accounting principles, standards (e.g. IFRS or GRAP), and internal policies in the verification of assets.
• Maintain a sound understanding of and provide support for general ledger (GL) operations, including journal postings, ledgers balancing, and closing procedures.
• Implement and maintain compliance controls in alignment with GEMS’ governance frameworks, policies, and the Medical Schemes Act.

Qualification and Experience requirements

• National Certificate/Diploma in Accounting or similar at an NQF Level 5.
• Minimum of 1-2 years’ experience in Finance Environment
• Prior experience in asset management, inventory, or finance administration is advantageous.
• Experience using accounting or asset management systems is advantageous.

Skills and Behavioural Competencies

• Accountability and Ownership - Takes full responsibility for the accuracy, completeness, and timeliness of work outputs. Demonstrates reliability by following through on commitments and ensuring financial data and reports meet organisational standards.
• Attention to Detail Demonstrates thoroughness and accuracy when analysing financial data, preparing reports, and ensuring compliance with Scheme policies and audit requirements. Detects and rectifies errors proactively.
• Integrity and Ethical Conduct - Acts honestly and maintains confidentiality when dealing with sensitive financial information. Upholds ethical standards in line with the Medical Schemes Act, GEMS values, and professional accounting codes
• Professionalism -Maintains a professional demeanour under pressure and interacts respectfully with stakeholders at all levels. Demonstrates reliability, sound judgement, and respect for organisational procedures.
• Analytical and Critical Thinking- Thinks logically and systematically when analysing financial issues. Applies sound judgment to evaluate data, identify trends, and resolve discrepancies.
• Planning and Organisation - Prioritises work effectively, manages multiple tasks and deadlines, and organises resources to deliver high-quality outcomes within set timeframes.
• Teamwork and Collaboration - Works constructively with colleagues within the Finance Division and other departments. Shares information, supports others, and contributes to creating a cohesive, cooperative work environment.
• Communication - Communicates clearly, both verbally and in writing, ensuring accurate transfer of financial information.
• Adaptability and Flexibility- Adjusts to changing priorities, processes, and work demands while maintaining productivity and service quality in a dynamic environment.
• Customer Focus (Member and Stakeholder Service) -Understands the needs of internal and external stakeholders. Provides responsive, courteous, and effective service that reflects GEMS’ commitment to member value.
• Problem-Solving and Decision-Making - Identifies issues impacting financial and operational results, analyses root causes, and develops practical, compliant solutions within delegated authority.
• Confidentiality and Discretion- Handles all financial and member information with the highest level of discretion, ensuring compliance with POPIA and GEMS’ confidentiality requirements.
• Continuous Improvement Mindset - Looks for opportunities to improve financial processes, accuracy, and efficiency. Open to learning and applying innovative practices in financial administration.

Desirable

• Medical Aid Industry experience.

GEMS employs people with the highest level of integrity – submission to the appropriate pre-employment assessment is obligatory to be considered for the position.

Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.

Kindly note that information is required for Recruitment and Selection Process Purposes, and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose

Should you wish to have your information removed from the GEMS database, kindly send a request in writing to ***email_hidden***.

GEMS adopts a hybrid work model

An internal employee must be in their current role for at 12 months before they will be considered for other vacancies within the Scheme.

GEMS reserves the right not to proceed with an appointment

GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with the GEMS employment equity plan.

Successful candidates will be required to seek approval to conduct other work outside of GEMS.

GEMS Employees are required to conduct themselves in a manner that reflects the organisation's paramount values: Excellence, Member Value, Integrity, Innovation, and Collaboration.