Property Administrator

ABOUT THE OPPORTUNITY

Our client, a dynamic and rapidly growing property management and accommodation business, is seeking an experienced Property Administrator to join their team in Cape Town.

This role is ideal for a highly organised and detail-oriented property professional who thrives in a fast-paced environment and has a strong background in leasing administration, debtors management, tenant relations, financial administration, and property management systems.

You will play a critical role in supporting residential accommodation portfolios, ensuring smooth administration, accurate record keeping, compliance, and exceptional tenant experiences.

KEY RESPONSIBILITIES

Property Administration

• Manage the full lease administration process, including onboarding, renewals, amendments, and terminations
• Maintain accurate tenant, property, and lease records
• Ensure all documentation is correctly captured, filed, and updated
• Track occupancy levels, lease expiries, and renewal schedules
• Manage tenant onboarding and offboarding processes

Leasing & Occupancy Management

• Support leasing teams in achieving occupancy targets
• Assist with lease preparation and administration
• Coordinate tenant screening and vetting processes
• Manage move-in and move-out documentation
• Ensure all leasing processes comply with company policies and relevant legislation

Financial Administration & Debtors Management

• Manage rental collections and debtor accounts
• Follow up on arrears and outstanding accounts
• Assist with monthly billing processes
• Reconcile tenant accounts and investigate discrepancies
• Liaise with finance teams regarding account queries and recoveries
• Assist with utility billing administration and tenant recoveries

Systems & Reporting

• Maintain and update property management systems
• Ensure accurate tenant and property information is captured at all times
• Generate and distribute occupancy, leasing, and financial reports
• Support system improvements and process optimisation initiatives

Compliance & Documentation

• Ensure compliance with property management regulations and internal procedures
• Maintain accurate compliance documentation
• Assist with insurance claims administration where required
• Ensure all records are audit-ready and accurately maintained

MINIMUM REQUIREMENTS

Essential

• 3 - 5 years' Property Administration experience
• Strong leasing administration experience
• Proven debtors management and rental collection experience
• Experience managing tenant accounts and lease documentation
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficient in Microsoft Office, particularly Excel

Highly Advantageous

• Experience using property management systems such as:
  • Appfolio
  • Xero
  • MDA
  • TPN
  • Zoho CRM
  • Similar property management platforms
• Experience within residential, co-living, student accommodation, serviced apartments, or hospitality accommodation environments
• Exposure to multi-property portfolios

PERSONAL ATTRIBUTES

• Highly organised and process-driven
• Strong attention to detail
• Ability to multitask and prioritise effectively
• Professional and customer-focused approach
• Strong problem-solving ability
• Comfortable working in a fast-paced environment
• Able to work independently while collaborating effectively with a wider team

PACKAGE & BENEFITS

Salary: R25 000 CTC per month

In addition to a competitive salary package, this opportunity offers the chance to join a progressive and growing property business where you will gain exposure to diverse residential accommodation portfolios and play a key role in supporting operational excellence across multiple properties.

This role is ideally suited to a property administration professional seeking long-term career growth within a dynamic, fast-paced, and people-focused environment.

APPLICATIONS

If you meet the above requirements and would like to be considered for this opportunity, please submit your updated CV.

Email: ***email_hidden***

Only shortlisted candidates will be contacted.