Committee Secretary

• Provide effective administration for all meetings.
• Draft agendas in consultation with Management, and the Company Secretary.
• Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
• Ensure the timeous collation and dispatch of board packs and support to Committee and Board members and invites.
• Draft accurate and professional Committee Chairpersons' reports in preparation for the Board meetings.
• Electronic recording and preservation/safeguard of all proceedings of Committees and Board meetings.
• Attend meetings and prepare accurate and professional minutes for the Company Secretary’s review.
• Prepare extracts of resolution and minutes for all Board and Committees proceedings.
• Prepare and track action items from Board, Board Committees, ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
• Assist the Company Secretary with drafting reports to Management, Board and Committees.
• Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations.
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
• Provide corporate governance advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation.
• Review of the Governance Committees Terms of Reference/Charters
• Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees).
• Undertake any ad hoc duties as guided by the Company Secretary.

• At least 2 years of experience as an Administrator in a corporate secretariat office is essential
• Extensive experience in minute-taking is essential.
• Candidate must have an average typing speed between 100 to 150 pm.
• Experience in implementing strategy, plans, programs, and procedures.
• A minimum of three-year degree in relevant field (B Proc, LLB) Studying towards Chartered Secretariat Certification with the Institute of Chartered Secretaries will serve as an advantage.
• Experience in the financial services industry will serve as an advantage,
• Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirements

Interested candidates to send a detailed cv to ***email_hidden***