Home & Office Manager

HOME & OFFICE MANAGER

Marius Fourie & Associates

Legal Consultants | Lead Negotiators | Strategic Advisors

Location: Stellenbosch, Western Cape

Working Hours: Monday – Friday (08:30 – 15:30)

Salary: R15 000 per month

Start Date: To be discussed with the successful candidate

About the Position

Marius Fourie & Associates is a respected legal consulting and strategic advisory business, recognised for its expertise in high-level negotiation, dispute resolution, and strategic solutions within the motor industry.

We are seeking a professional, highly organised, and proactive Home & Office Manager to provide comprehensive administrative and operational support. This trusted role involves coordinating the day-to-day management of both the business and private household, ensuring everything runs efficiently and to the highest standard.

The ideal candidate will be someone who takes initiative, pays exceptional attention to detail, maintains strict confidentiality, and enjoys creating order in a fast-paced environment.

Key Responsibilities

1. Household & Office Management

• Oversee the efficient day-to-day administration of the household and home office.
• Coordinate and manage household operations to ensure everything runs smoothly.
• Maintain organised records, documentation, and filing systems.

2. Service Provider Management

• Liaise with and manage contractors and service providers.
• Arrange quotations, appointments, renewals, and contracts.
• Ensure all work is completed professionally and timeously.
• Maintain attendance registers and supporting records where required.

3. Travel & Diary Management

• Manage calendars, appointments, and schedules.
• Book flights, accommodation, and vehicle rentals in a financially efficient manner.
• Assist with visa applications and travel documentation.
• Maintain organised travel itineraries and confirmations.

4. Fleet Administration

• Coordinate vehicle servicing and routine maintenance.
• Ensure licensing, insurance, and compliance documentation remain up to date.
• Manage repairs, insurance claims, and vehicle-related administration.
• Oversee the cleanliness and presentation of vehicles.

5. Medical & Insurance Administration

• Schedule and coordinate medical and healthcare appointments.
• Assist with medical aid and insurance claims where applicable.
• Manage insurance policies and optimise loyalty and membership programme benefits.

6. Procurement & Household Oversight

• Monitor and replenish household stock, groceries, and supplies.
• Source quality products and manage procurement efficiently.
• Maintain supplier records and oversee general property administration.

7. Domestic & Garden Services

• Coordinate and supervise domestic staff and related administration.
• Ensure the household is maintained to a high standard.
• Oversee garden and landscaping services, including maintenance schedules and quality control.

8. Financial Administration

• Manage petty cash, petrol cards, and household credit card expenditure.
• Maintain accurate records and reconciliations.
• Ensure responsible and transparent financial administration.

9. Executive & Administrative Support

• Manage emails, telephone calls, and professional correspondence.
• Prepare reports, presentations, and documents.
• Liaise professionally with clients, stakeholders, and business partners.
• Assist with business and personal errands when required.
• Handle all matters with professionalism, discretion, and confidentiality.

Minimum Requirements

The successful candidate should have:

• Previous experience in household management, office administration, personal assistance, or a similar coordination role.
• Excellent organisational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• The ability to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Familiarity with online booking systems and basic Apple operating systems.
• A valid driver's licence and own reliable transport.
• Must be based in or willing to commute to Stellenbosch.
• High levels of professionalism, integrity, and discretion.

Personal Attributes

We are looking for someone who is:

• Proactive and solutions-oriented.
• Highly organised and efficient.
• Trustworthy, dependable, and loyal.
• Calm under pressure.
• Professional in appearance and conduct.
• Able to work independently and take initiative.
• Committed to maintaining the highest standards.
• Seeking a long-term opportunity to become an integral part of the business.

How to Apply

If you believe you have the professionalism, organisational skills, and dedication to excel in this role, we would love to hear from you.

Please send your CV to

[***email_hidden***]

Applications are now open.

Only shortlisted candidates will be contacted