Finance Administrator

POSITION PURPOSE

Responsible for a variety of Department clerical duties and support functions. Completes basic word processing, excel and filing tasks. Provides miscellaneous assistance as required. The functions below are an indication of the basic duties but may not include additional tasks as dedicated by the finance team.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the effective performance of all assigned clerical and support functions.

a. General Finance Administration:

Raising orders on procurement and issuing order numbers

Loading of suppliers on MDA

Assisting Contractors

Obtaining quotes where necessary

Procure, prepare and process invoices, purchase orders, and payment requests

Uploading documents onto MDA

Updating and maintaining supplier database and SLA register

Reconcile bank accounts, supplier statements, supplier ledger and general ledger accounts

Preparation of supplier reconciliations

Maintain accurate financial records and filing systems

Assist with monthly, quarterly, and annual financial reporting

Support audit processes and provide required documentation

Assists with special projects as assigned

2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

a. Keeps management informed of area activities and of any significant problems.

3. Assumes responsibility for related duties as required or assigned.

a. Runs errands as requested.

b. Ensures that work area is clean, secure, and well maintained.

PERFORMANCE MEASUREMENTS

1. Clerical support functions are performed accurately and timely.

2. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.

3. Management is appropriately informed of area activities.

EDUCATION/CERTIFICATION

Matric.

REQUIRED KNOWLEDGE

Knowledge of basic Department structure and work and information flow.

EXPERIENCE REQUIRED

Experience in procurement, reporting, and general office administration with a minimum of 3 years working experience

SKILLS/ABILITIES

Well organised.

Good interpersonal and public relations skills.

Cooperative and willing to assist others.

Must be computer literate (Emails / Excel / Word)