Administrator:Fleet

Parts Incorporated Africa is searching for a Administrator :Fleet to join the branch in Riverhorse. The purpose of this position is to perform daily administration of the branch, including cashier and COD duties when needed.

Requirements

• Minimum Grade 12 qualification.
• A minimum of Two years’ experience in general office practice.
• Organized, trustworthy, accurate, professional, and reliable.
• Must be willing and able to work independently as well as part of a team.
• A quick learner and willing to bring discrepancies to light and willing to speak up if there is a problem.
• Good time keeping track record & ability to work under pressure.
• Ability to consult with warehouse staff.
• Computer literate and proficient in MS Word, Excel, Outlook, etc.
• Good communication skills.
• Good with numbers & calculations.
• Clear ITC & Criminal record.

Key performance areas include but not limited to:

• Ensure Vehicle key register is signed off daily by drivers
• Daily vehicle checklist completed by drivers
• Ensure drivers disc and license and PDP's are up to date and valid
• Vehicle health chart - maintenance and services up to date
• Consolidate monthly fleet reports for head office
• Masana fuel slips to be reconciled against invoices
• Recording of all incidents and accident procedure to follow
• Ensure drivers leave is planned accordingly
• Ensure that all Pods are reconciled and scanned .
• Ensure that the trip sheet report is printed and filled accordingly
• Attend to all drivers queries
• Maintenance Scheduling & Coordination: Develop preventive maintenance schedules; coordinate repairs and servicing with mechanics; monitor service records and address breakdowns promptly to minimize downtime
• Manage the filling of all paper work In the fleet
• Despatch KPI - Gemba board