Administration Assistant - Decontamination

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role

The Cowlairs site is the largest Sterile Services Department in the UK. We provide a full decontamination/sterilisation service to Theatres, Clinics and Community services within the Glasgow area of the Health Board.

The unit reprocesses, on average, 12 million reusable instruments per year.

We are looking for an experienced Administrator to provide a high level of support to the Decontamination team. This post is central to ensuring the efficiency and effectiveness of the daily activities within the units.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.

Duration, Location, and Working Pattern:

• This is a permanent post
• Working part-time hours 34.56 these hours will be worked 8.30am-4.30pm
• You will be based at Cowlairs CDU, 24 Finlas Street, Springburn, G22 5DT
• Please note the salary is Pro Rata for part time hours.

Key Responsibilities

You will provide a comprehensive administrative and clerical support service within the department, ensuring a professional and efficient service is delivered at all times. Duties will include receiving clients, staff and members of the public in a polite, helpful and courteous manner, ensuring enquiries are managed appropriately while maintaining strict confidentiality.

You will be responsible for handling internal and external mail and deliveries, dealing with face-to-face and telephone enquiries from health service personnel and members of the public, and taking appropriate action within established protocols. The role will also involve maintaining and updating both computerised and manual filing systems and records.

Additional responsibilities include attending departmental meetings, preparing agendas, recording and distributing minutes, and providing general administrative support to the wider team. The successful candidate will input and maintain accurate information on a range of systems including T-Doc for fast track requests, SSTS for Estates staffing shifts and working patterns, and systems relating to annual leave, sickness and other staff leave for CDU Estates and Endoscopy staff.

The role also includes generating orders on PECOS as requested, maintaining stationery and office supplies for the department, ensuring the Security Sentinel monitoring system remains fully updated, and receiving goods while updating the Cedar system as required

Knowledge, training, qualifications and/or experience required to do the job:

• ECDL or equivalent proficient in all Microsoft packages.
• Good planning and organisation skills.
• Ability to work with little supervision i.e using initiative.
• Ability to work to deadlines
• Ability to work as part of a team
• Ability to follow protocols for work areas and contribute to review of these protocols

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact: Stephanie Maclean - Deputy Decontamination Manager on 0141 232 2818 or ***email_hidden***

Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

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• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

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