Mechanical Design Engineer

JOB TITLE: Mechanical Design Engineer

REPORTS TO: Lead Mechanical Design Engineer

DEPARTMENT: Engineering

GRADE: Professional

LOCATION: Cape Town

Role Purpose

The role of a Mechanical Design Engineer is to plan, execute and coordinate engineering and design activities of the project. To conduct design reviews, support the processes of design consultants appointment & management, project engineering, commissioning support ensuring consistent application of agreed procedures and utilization of standard forms.

Mechanical Design Engineer’s Roles & Responsibilities

General

• Conduct the mechanical engineering and design activities on the project.
• Own mechanical packages.
• Ensure the design management process is being followed on the project by either taking on the role directly or supporting an individual on the project team responsible for this role.
• Account for the commissioning process during the design and engineering development stage

EHS

• Read and understand EHS Plan.
• Read, understand and promote the mechanical safe systems of work (MSSW)

Procurement

• Produce pre-qualification packs (PQP) for design services and RFQ’s for equipment. Forward to project quantity surveyor for Subcontractor Package or Procurement Manager for Purchases.

RFQ Shall Include

• o Scope of Works
• o Drawings and Specifications
• o Compliance, Deviation and Exclusion Matrices
• o Schedule - deliveries, installation and commissioning requirements

PQQ shall be in line with MP17 - Selection and appointment of design consultants.

• Evaluate RFQ and PQP returns for technical compliance and scope alignment, report to the project manager, quantity surveyor and procurement manager.
• Mark-up equipment and design services quotes to advise the project manager of the correct scope that aligns with the technical submittal and design brief.
• Develop and update procurement & design schedule/tracker with project planner. Continuously update the tracker until all technical submittals achieve status A, design deliverables accepted and materials/equipment have been delivered.

Quality

• Be engaged and utilize the documentation workflow for the project. Documentation generation, peer review, submission, re-submission, distribution etc.
• Review, comment and understand Quality Plan.
• Develop the project scope specific ITP considering project specification, client and local requirements.
• Develop system tracker including equipment detail, interfacing details (electrical & control), commissioning checklists and walkdown requirements
• Develop and agree testing protocols for FATs and SATs.
• Attend, supervise and record FATs for CFCI/OFCI equipment.
• Coordinate and record the execution of SATs as dictated in the ITP.
• Review and understand any local authority requirements and arrange submissions and sign off.
• Develop lessons learned log of the project and continually update.
• o Indicate what the learning was
• o What the outcome or mitigations were
• o Indicate whether it was an internal finding or should be reported externally
• o Indicate if it was a cost, time or both impacts.
• Develop BCAR, LEED, and BREEAM plan in line with the ITP and organize the associated inspections.
• Compile BCAR, LEED, and BREEAM certificates as required and include in the pack.
• Ensure O&Ms are produced in line with the specification and agreed program.

Planning

• Understand and provide input and updates to the project schedule.
• Input ROJ dates of CFCI equipment onto the equipment tracker.
• Request and monitor the OFCI delivery dates.
• Attend 12 week look ahead meetings.
• Flag any procurement or commissioning roadblocks and risks with planner and PM.

Engineering & Design

• Complete familiarisation and technical reviews on projects and record notes. Pose questions to the estimators and submit relevant RFI’s for clarifications on design/ scope.
• Develop systems tracker along with equipment tag references, details and interfaces.
• Develop and track design responsibility matrix/ contractor design portion (CDP).
• Develop Design Deviation and Exclusions Log to ensure the team are aware of the agreed deviations and exclusions from design.
• Validate the design using the request for information (RFI), design review process and performing the appropriate high level technical calculations.
• Identify, evaluate and propose value engineering or cost saving opportunities from a technical perspective.
• Develop schematic’s when gaps exist in the design.
• Review and understand The BIM execution plan, the Commissioning Plan and the Tracking Plan for the project.
• Review the federated BIM model.
• Manage and review the coordinated drawings for construction to ensure it is in compliance with the P&ID’s and schematics and that there is sufficient access to plant and equipment for commissioning, maintenance and replacement.
• Manage the controls vendor and monitor the BMS progress- design development, procurement, SOOs, HFATs, SFATs
• Development and track Technical Submittals until Status A.
• Manage change from a technical perspective, updating change logs and schedules as required.
• Tag Devices and instrumentation, spot each device on site in consultation with controls vendor and designer.
• Chair biweekly technical meetings with members of the design team, subcontractors and internal project engineering team.
• Verify pipe and pump, duct and fan sizing and ensure design selections are suitable.
• Manage equipment vendors and specialist contactors when off site.
• Assist in the production of the O&M manuals in compliance with the specification.
• Undertake client training as required.
• Execute the project design and engineering process to ensure compliance and mentor junior design and project engineers when required.
• Structured mentoring of the graduate engineers in line with plan agreed with Engineering or Design Manager.
• Assist in technical review of tenders when required.
• Ensure all engineering trackers are updated and maintained live, including design decision trackers, technical submittals, RFIs, benchmarks trackers for the design and preconstruction project stage.
• Attend and contribute to engineering and design kick-off meeting at the outset of the project and record the minutes when required.
• Attend and contribute to weekly engineering and design meetings and record the minutes when required.
• Action items identified during meetings are closed in a timely manner.
• Contribute to the development of project package specific scope of works (SoW), to be provided to the project manager and commercial team for sub-contractor appointment.

Testing and Commissioning

• Assist in development of commission ability studies of the systems, flag any potential issues through the RFI process.

Risk Management

• Proactive Risk Oversight
• o Assist in risk identification for the packages owned, assessment, and mitigation strategies for engineering and design activities
• o Addressing technical, schedule, resource and regulatory risks
• o Collaborate with operations teams to ensure a seamless transition to the operational phase.
• Continuous Risk Monitoring and Resolution
• o Monitor and track identified risk.
• o Taking ownership of resolutions and corrective actions.
• o Escalate significant risks to senior engineering, design and project management as required.

Communication

• Contribute to the development of weekly engineering and design reports and trackers.
• Populate the project risk log and highlight any risks that arise to the project manager.
• Manage and resolve risks and potential roadblocks with mitigation and management plans.

Commercial

• Understand the commercial fundamentals of a project including, budgets, material substation.
• Understand commercial impacts of potential variation and assist the quantity surveyor in compiling variations.
• Advise the project quantity surveyor and the project manager of any potential cost impacts to the project on an ongoing basis.

HR

• Mentor graduate and junior design engineers and assist in their development.
• Attend CPD workshops and events.
• Proactively and vigilantly keep information secure and fully comply with the Kirby Information Security Management System (ISMS).

The above list of tasks, activities, responsibilities and accountabilities is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions will be regularly reviewed to ensure they are an accurate representation of the post. The above roles and responsibilities are subject to change at the project manager’s discretion.