Payroll, Leave and Benefits Processing Administrator

Job Advert Summary

The office of the Chief Financial Officer (OCFO) consists of four units namely Finance, Enterprise Risk and Corporate Ethics, Supply Chain Management (SCM) and Facilities and OHS. The PFMA prescribes that the Board for a public organization must ensure that the public entity has and maintains effective, efficient, and transparent systems of financial, risk management, and internal control. The successful incumbent will report directly to the CFO.

The Office of the CFO of the HSRC seeks to appoint a suitably qualified incumbent to fulfill the position of Payroll, Leave, and Benefits Processing Administrator–Office of the CFO. The position will be based in the Pretoria office and is offered on a permanent contract.

Minimum Requirements

• A relevant qualification in Human Resources or Finance (NQF Level 6);
• At least 3 years of experience administering payroll, HRIS and benefits processes required.
• Work experience should include knowledge of payroll practices, basic human resources, , benefits administration, and legislative compliance in the HR domain.
• Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance and HRIS and self-service systems. VIP/SAGE will be an advantage.

Duties and Responsibilities

Payroll

• Input data – Payments advices / Bank changes / Tax calculations / Benefit structure (if applicable);
• Maintain employee records in payroll/HRIS systems.
• Administer the time and attendance policy and paid leave policy for all employees.
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
• Review payroll rules and ensure payroll structure is correct;
• Report any payroll structure or rule anomalies;
• Manage monthly 3rd party payments and balance to payroll totals;
• Schedule bank payments;
• Distribute payment statements and gather signed receipts (digital or paper);
• Report on payroll expenses;
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Ensure remuneration and tax withholdings comply with regulations;
• Verify timesheet details to enable payroll processing;
• Prepare payment schedules.

Benefits

• Administer all employee benefit offerings from appointment to termination.
• Coordinate and conduct the new employee on-boarding process and present benefits presentations to ensure employees gain an understanding of benefit plans and employment provisions.
• Fulfil all statutory regulatory mandates.

Leave

• Entering leave information into the HRIS/Payroll system, when applicable.
• Process all long-term absences, as per leave policy.
• Consult with employees and supervisors concerning leave benefits and provide employees with accurate information on deductions from pay relating to absences, medical certification requirements, and return-to-work dates.
• Assisting in the year-end attendance/leave reconciliation process including calculation of new leave entitlements and verification of carry-forward balances.
• Work cooperatively with Finance department to process and coordinate all employee leaves and absences, including those relating to workers' compensation claims and other leave related claims.