Risk, Facilities & MHE Fleet Controller

Be Part Of The World’s Largest Logistics Company

Deutsche Post DHL Group is the world’s leading logistics and mail company.

We’re one of the world’s largest employers, operating in over 220 countries and territories. We’re Europe’s largest postal service, partner for eCommerce and pioneers in secure digital communication. We’re number one in contract logistics and international express delivery, and a leader in the forwarding business.

Join us and you’ll be working for a global company that’s focused on service, quality and sustainability, and using the power of global trade to connect people and improve lives.

And not just for our Customers, but for every member of our Group too.

At DHL Supply Chain South Africa we’re looking for…

Risk, Facilities & MHE Fleet Controller – Heineken New Gold

Role Outline

Responsible for identification and proactive management of risks. This includes the implementation of risk avoidance measures designed to effectively manage loss-creating situations on site. Implementation of group policies and procedures relating to Security, Health and Safety maintenance. Timeous completion and submission of Risk Management reports. Consult with all stakeholders to ensure active participation in all Risk Management processes and achievement thereof. Completion of all investigations in accordance with Group Risk Management Standards. Ensuring prompt reporting of insurance claims. Adequate and effective systems are implemented to ensure compliance with the relevant laws, regulations and as well as policies and SOP's. Ensuring Site Management are addressing all risks highlighted in audit reports and self assessments. Management and Maintenance of MHE equipment and "making DHL a great place to work".

Key Responsibilities

• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2 way communications is maintained on safety related issues
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
• Uses Behaviour Based Safety techniques to engage with the workforce when appropriate
• Be responsible for the implementation of the Group Business Continuity Management Strategy at site level.
• Provide direction and support to the Site Management on the locations BCM Plan held within Logics.
• Ensure BCM compliance to DPDHL and DSC operational standards.
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services
• Facilitate the Facility site inspections as required.
• Control all works related technical plant installation and maintenance
• Deliver effective training and knowledge transfer to Site Facility Coordinators on how manage suppliers during the maintenance surveys.
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works)
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months.
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Ensure that all BCM events are input into the Logics database within 48 hours of the incident occurring.
• Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months.
• Control all works related technical plant installation and maintenance
• Attendance of Maintenance Tool training
• Responsible in analysing and controlling maintenance costs & facility budgets
• Archive management for the supplier worksheets
• Develop and maintain a Document Control System
• Ensure that deviation reports compiled and signed off
• Internal audits and support documentation must be kept as quality records
• Day to day inspection of on site guards, CCTV and access control system
• Reporting any risk issues and if necessary solutions
• Monthly after hours inspection of depot and guarding service provider
• Re-active and pro-active initiatives
• Investigation of risk / security / OHS incidents
• Compliance with legal pre-requisites
• Assist in completion of audit and self assessments
• Manange security of depot
• Liaison with service providers and SAPS
• Training of staff on security and operations related issues
• Loss investigation and prevention
• Maintenance of Security policies and procedures
• Risk Identification process
• Facilitate and foster good relationships with authorities
• Conduct and lead investigations
• Evaluate security technologies and economics processes
• Measuring all aspects of risk
• Adhere to cost targets
• Project Management and implementation of projects
• Achievement of Operational KPI's
• Employee Awareness of security procedures
• Accurately record security or risk related issues
• Be responsible for the implementation of the Group Business Continuity Management Strategy at site level.
• Provide direction and support to the Site Management on the locations BCM Plan held within Logics.
• Ensure BCM compliance to DPDHL and DSC operational standards.
• Ensure that all BCM events are input into the Logics database within 48 hours of the incident occurring.
• Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months.
• Control all works related technical plant installation and maintenance in cooperation with Facility Manager
• Support Facility Manager during site inspections
• Attendance of Maintenance Tool training
• Responsible in analysing and controlling maintenance costs (Facility Mgr support)

Qualifications/ Skills/Competencies/Experiences

• Matric
• 2 - 3 years Logistics / Warehouse experience
• Relevant degree or equivalent Qualification in Risk/Fleet/Facilities Management
• 3-5 years in Facilities Management and MHE fleet experience
• Proactivity and costs attention
• Dynamic and goal-oriented
• Strong analytical and reporting experience
• Exposure to sustainability practices
• Basic knowledge of technical laws and warehouse systems
• Good written and communication skills
• Proficiency in Windows, Excel, Word and PowerPoint.
• Good understanding of distribution and transport methods
• Able to identify hazards
• Knowledge of client requirements and customer needs
• Operational knowledge and understanding of service delivery
• Ability to understand instructions and to accurately carry out instructions

Languages

English - verbal and written