Office Administrator

An exciting opportunity has become available for a driven and detail-oriented Office Administrator to join our Regional Southern SBU Operations team at our Kuilsriver, Cape Town office.

The successful candidate will play a key role in delivering comprehensive administrative support to the Strategic Business Unit (SBU), ensuring efficient coordination and smooth day-to-day operations. This role provides essential support to the General Manager and Divisional team members, contributing to the overall effectiveness and success of the Operations team.

As a central member of the team, the Office Administrator will help ensure seamless communication and coordination across various functions.

Key responsibilities

• Compile, analyse, and generate weekly and monthly operational reports to support business objectives
• Prepare, manage, and distribute all incoming and outgoing correspondence, minutes, and documents
• Coordinate meetings, appointments, and internal functions
• Perform general office administration duties
• Order and manage stationery and office consumables
• Conduct monthly reconciliations of Operations accounts (Expense accounts, Auto Card, etc.)
• Schedule meetings and manage team calendars effectively
• Collate and distribute meeting minutes and memorandums
• Arrange and coordinate travel bookings for team members
• Maintain a professional reception environment and delivering excellent customer service
• Oversee office management functions, including cleanliness, maintenance, and overall workplace well-being

What we’re looking for

Skills & Competencies

• Strong numerical ability with an understanding of basic financial control principles
• Excellent verbal, written, and interpersonal communication skills in English (additional official language advantageous)
• Ability to interact effectively with stakeholders at all levels and represent the company professionally
• Advanced computer literacy (MS Word, Excel, Outlook, PowerPoint, and Internet)
• Strong organizational and time management skills
• Ability to work under pressure and meet deadlines
• High attention to detail and accuracy
• Effective multitasking ability
• Professional, reliable, and proactive approach

Qualifications & Experience

Essential

• A Grade 12 Certificate/Matric
• A certificate, diploma or alternative qualification preferably in Office Administration
• 2 years’ experience performing an administrative or supportive role within an office

Preference will be given to candidates who will enhance the diversity of the team and contribute to employment equity within the Company provided that the competencies and minimum requirements for the position have been met.