SHEQ & ISO Administrator

Introduction

Grain Field Chickens, a subsidiary of VKB Agriculture (PTY)Ltd, is a dynamic role player in the

integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer

you the opportunity to establish yourself within a professional, corporate environment in

the countryside.

Responsible for providing administrative support and reporting capability to the Safety,

Health & Environmental Team, including investigations, reporting on all incidents or

accidents that can result in personal injury or damage property as well as assisting with the

maintenance of the Abattoir HSE Standards.

• Grade 12 / NQF Level 4 Equivalent.
• Health and safety qualification preferred.
• Minimum of 1-year relevant experience required.
• Experience within a poultry abattoir/ FMCG environment preferred.
• Construction Regulations and other NOSA or similar training would be beneficial.
• SAMTRAC, SHEMTRAC, Hazard Identification & Risk Assessments, Legal compliance Assessments.
• Internal or Lead Auditor certifications (e.g., ISO 45001 Lead Auditor) are highly advantageous.
• CB - Code B driver’s license/ own reliable transport preferred.
• A willingness to work shift and overtime including on weekends and public holidays.

Duties and Responsibilities

• Provide administration support to the SHE Officer and the H&S team.
• Take minutes at meetings.
• Prepare reports and documents for the SHE Officer.
• Review and coordinate risk assessments, registers, incident reports and audits.
• Manage internal databases, registers, and auditing systems.
• Administration and management of the Safety, Health & Environmental Management System.
• Process Accident and Incident forms, updating spreadsheets and following up as required.
• Assist with Safety & Health Training, administering Training registration, records and issuing certificates where required.
• Assist with overseeing the work done by staff, trades people and subcontractors and refer non-compliances to the SHE Officer and/ or relevant line managers.
• Monitor on-going compliance and always report findings and summaries to the SHE Officer.
• In the event of an accident, incident, or emergency, assume management of the site.
• Assist with annual Health and Safety Management Systems Audits.
• Participate in and report on management systems audits, inspections, investigations, and meetings as required.
• Actively participate in external contractor, visitors, and employee’s induction process.
• Promptly report all accidents, incidents and near hits and participate in investigation as required.
• Participate in health, safety, quality, environment, and risk initiatives.
• Participating in the company’s Health and Safety Committee Meetings.
• Draft & distribute toolbox talks to all departments and ensure attendance registers are filed.
• Co-ordinate the monthly safety meeting: o ensure meeting times are set. o agendas are sent out. o minutes are kept and sent out. o ensure that all support documentation in respect of the safety program is received on time and in the correct format from all concerned parties.
• Assist in appointment of safety representatives for all departments.
• Evaluate incident forms, surveys, audits to establish root causes and together with Supervisors and Managers concerned, formulate a plan of action to correct noncompliant behavior or conditions.
• Assist with ensuring onsite contractors comply with Company safety regulations and adhere to safety standards, including basic safety induction training.
• Conduct surveys and audits as required to identify and minimize the risk to company and employees.
• Identify unsafe acts, conditions, and hazards, investigate root causes, and identify corrective and preventative actions and report to management.
• Assist the SHE Officer with the formulation of emergency/ contingency plans for: o Natural disasters o Industrial action o Political unrest o Fire o Explosions o Bomb threats
• Assist with drafting, reviewing, and updating of Emergency Procedures and SOPS as and when requested by SHEQ Manager.
• Complete all documentation accurately and in full - Range: Documents include, but are not limited to: o Incidents & Accident Reports o IOD Reports o Other Safety, Health & Environmental Reports
• Complete and/or update the prescribed reports and/or documentation manually or on a computer system.
• ISO Standards: o Develop, implement, maintain and improve ISO management systems in accordance with of ISO 22000, ISO 14001 and ISO 45001 and other relevant standards. o Coordinate and conduct internal audits to ensure compliance with ISO standards. o Prepare for and facilitate external audits by certification bodies. o Identify areas for improvement and work with various departments to implement corrective actions. o Maintain documentation and records related to ISO certification. o Provide training and support to staff on ISO standards and procedures. o Monitor and report on the performance of the ISO management systems. o Stay updated on changes to ISO standards and ensure the company remains compliant.
• Any other duties as may be required by line manager.

Skills and Abilities Required

• Thorough knowledge of ISO 22000, ISO 14001 and ISO 45001 plus Certification requirements.
• Working knowledge of integrated management systems (IMS).
• Working knowledge of safety systems.
• A working knowledge of local OHS requirements.
• A working knowledge of environmental stewardship.
• A Working Knowledge of a food producing environment.
• Able to engage and work with external stakeholders, suppliers and contractors.
• Able to adapt and innovate quickly.
• Able to take ownership of areas responsible.
• Able to work within the workforce and management teams.
• Able to collate and construct Health & Safety reports as required.
• Able to manage and update existing Health and Safety system.
• MS Office at an intermediate skill level.
• Report writing.
• Conducting Risk Assessments.
• Conducting Non-Conformance audits.
• Prepare and Present presentations from time to time.
• Must be a team player.
• Accuracy and attention to detail.
• Good communication skills.
• Problem solving.

Other Information

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
• When uploading profile picture, make sure the minimum size uploaded is 300 x 300px